Procurement Associate (Supply Chain) SC6 - Baghdad, Iraq

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian organization, saving lives in emergencies, building prosperity, and supporting a sustainable future for people recovering from conflict, disasters, and the impact of climate change. In 2022 WFP supported 711,635 people in Iraq. Through providing food for vulnerable people, skills to build futures, and enhanced social protection, WFP is helping the Government of Iraq build people’s food security and resilience. For more information, see wfp.org/countries/iraq and ar.wfp.org/countries/iraq.

ORGANIZATIONAL CONTEXT

The incumbent for the position will be based at WFP Country Office, reporting to the Procurement Officer. The incumbent will be responsible for providing overall operation and reporting support to the procurement and logistics functions.

JOB PURPOSE

The Procurement Associate will provide operational coordination, and administrative activities of procurement and logistics projects and functions, following standard processes and contributing to the effective delivery of food, goods, and services.

KEY ACCOUNTABILITIES (not all-inclusive)

Procurement Functions:

• Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services for (food, none-food, and construction services).
• Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
• Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
• Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP
• Launch different modalities of tenders (RFQ, ITB and RFP), evaluate offers/proposals, prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
• Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers and consistency of information presented to stakeholders such as MPO assurance statement process.
• Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements and active contribution for creation of a cooperative, collective and respectful work and healthy environment.
• Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Supporting new procurement staff, sharing past experiences, to ensure individual and team objectives are delivered to agreed standards and deadlines.
• Validating the ongoing contract/LTAs status for the extension process

Logistics Functions

• Conduct oversight mission to assess the suppliers’ preparedness and performance, in terms of warehousing, transportation, repacking, documentation and staffing.
• Contribute on CBT operation: Follow up with CBT contractor the outlets and commodities status before the distribution cycle, conduct a monthly market assessment for the food items, and conduct the monthly reconciliation of the CBT distribution.
• In coordination with the Head of Supply Chain, prepare, monitor, and revise Supply Chain budget/Food Transfer Cost for In-Kind Commodities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Preform other related duties as required.

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

Leads by Example with Integrity

• Demonstrates and encourages others to uphold the WFP values, principles and standards.
• Values diversity using respectful and inclusive language, and encourages others to do the same.
• Stays focused and calm when under pressure and encourages others to do the same.
• Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop.

Drives Results and Delivers on Commitments

• Holds self and/or others accountable for the delivery of results.
• Delivers results against delegated tasks and seeks guidance and support where needed.
• Responds readily to change adjusting work as needed.

Fosters Inclusive and Collaborative

• Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues.
• Supports development for others by giving timely and constructive feedback.
• Listens attentively to others to capture, learn, build and share new perspectives.

Applies Strategic Thinking

• Fulfils WFP’s vision and is able to explain how their objectives support the vision
• Demonstrates curiosity, and proposes new ways of doing things when relevant.
• Gathers data and shares knowledge to inform team decision making.
• Implements decisions and asks questions to understand the impact for wider objectives.

Builds and Maintains Sustainable Partnerships

• Builds partnerships by seeking out opportunities to work with others.
• Collaborates with partners by sharing information and working together to deliver common goals.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Tendering and Contracting Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information. Vendor Management Leverages basic understanding of business needs to define vendor requirements and selection criteria. Commodity and Product/Service Intelligence Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices. Systems & Reporting Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making. Ethics and Compliance Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.

STANDARD MINIMUM QUALIFICATIONS

Education: Desirable, bachelor’s degree in Supply Chain, Procurement, Logistics, Business Management or other related functional area. A minimum, Diploma or post-secondary certificate in similar functional areas. Experience: As minimum of six (6) years of work experience in relevant similar areas. Languages: Fluency in English and Arabic required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
• Experience conducting supplier research and coordinating with retailers, wholesalers and traders.
• Demonstrated knowledge of procurement processes and linkages with logistics operations.

TERMS AND CONDITIONS

Position Title: Procurement Associate (Supply Chain) Grade: SC6 Contract type: Service Contract Duty Station: Baghdad, Iraq Duration of contract: 6 months, with possibility of extension subject to funding availability and satisfactory performance Salary: Minimum Annual Net Salary is USD 25,424.00 Medical Plan: International valid medical plan for the staff member, spouse, and dependent children Annual leave: 30 working days per annum

DEADLINE FOR APPLICATIONS

Applications close on 17 December 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.