Logistics & Procurement

Overview

Drive procurement improvements and optimize vendor management

You have:

• At least 7 years progressively responsible professional experience in procurement in private or public sector.
• Fluency in French (Level C) and Working knowledge of English (Level B) is required.
• Secondary school diploma, preferably in relevant fields such as engineering or supply chain management.
• Strong understanding of procurement systems and reporting tools.
• Analytic mindset and proficiency with data analysis software.
• Project management experience required.

Job Title: Procurement Associate

Type of contract: Service Contract

Grade : SC-7

Duty Station: Antananarivo/Madagascar

Contract Duration: 12 months with possibility of renewal

Opening date: 07.10.2022

A roster of qualified candidates may be put in place through this recruitment to fill potential positions with same profile at the same level or lower.

A PROPOS DU PAM

The World Food Program (WFP) is the largest humanitarian agency fighting against hunger and malnutrition in the world. WFP works for a world where every man, woman and child has constant access to enough food to lead healthy and active lives.

The World Food Programme Country Office in Madagascar is seeking for talented candidates to apply for Senior Procurement Associate position SC-7 based in Antananarivo

CONTEXT

Under the supervision of the Head of Procurement, the procurement associate will be responsible for driving WFP’s efforts towards Common Procurement Services under the Business Operations Strategy. The objective is to improve business operations through elimination of duplication of processes, leveraging common buying positions of the UN and exploiting economies of scale. The position will further analyze internal procurement with view of continuous performance improvement, reduced lead time and cost saving.

DUTIES AND RESPONSABILITIES (not exhaustive)

The incumbent will carry out the following objectives and tasks:

1. Common UN Services

• Identify and implement investments and projects for improving business operations through Common Procurement Services
• Conduct a needs and opportunities analysis for further common procurement services solutions and harmonization of operations.
• Based on the analysis build business case for promising opportunities identifying investment and resource requirements and cost savings target.
• Ensure buy-in and approval of projects through the OMT procurement sub-group. Implement approved projects and follow-through.

2. Continuous Improvement of WFP Procurement Processes (focus non-food items)

• Analysis of internal Procurement performance, tracking Key Performance Indicators, and reporting on the status of Purchase Requests and Purchase Orders
• Analyze purchase requests and timing of recurring purchases with view to rationalize purchases through the annual procurement plan and establishing Long Term agreement with suppliers
• Identify opportunities for lead time and cost savings and/or service level improvements.
• Digitalize tracking reports and KPIs to be shared with the team and management
• Develop and implement the strategy for vendor management (process and tools) to improve vendor performances
• Assist in procurement of food, goods and services and projects
• Assist in in procurement of food, goods and services in periods of peak demand.
• Participate as procurement specialist in cross-functional projects.
• Other relevant procurement duties as specified by supervisor

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

Leads by Example with

Integrity

Upholds WFP values, principles, and standards

Demonstrates and encourages others to uphold the WFP values, principles and standards

Respects others and values diversity

Values diversity using respectful and inclusive language, and encourages others to do the same

Stays focused and calm under pressure

Stays focused and calm when under pressure and encourages others to do the same

Demonstrates humility and a willingness to learn

Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on

Commitments

Delivers results for maximum impact

Holds self and/or others accountable for the delivery of results

Delegates appropriately

Delivers results against delegated tasks and seeks guidance and support where needed

Adapts readily to change

Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative

Is inclusive and collaborative

Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues

Gives timely and constructive feedback

Supports development for others by giving timely and constructive feedback

Builds and shares new perspectives

Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic

Thinking

Communicates and

fulfils WFP’s vision

Fulfils WFP’s vision and is able to explain how their objectives support the vision

Embraces curiosity and new ways of doing things

Demonstrates curiosity, and proposes new ways of doing things when relevant

Analyses and evaluates data

Gathers data and shares knowledge to inform team decision making

Considers the impact of decisions

Implements decisions and asks questions to understand the impact for wider objectives

Builds and

Maintains

Sustainable

Partnerships

Builds partnerships

Builds partnerships by seeking out opportunities to work with others

Collaborates to deliver common objectives

Collaborates with partners by sharing information and working together to deliver common goals

FUNCTIONAL CAPABILITIES:

Capability Name

Description of the behaviour expected for the proficiency level

Tendering and Contracting

Demonstrates ability to establish and manage small contracts/portions of larger contracts that enhance the value WFP obtains from its engagements (e.g. cost, efficiency, quality).

Vendor Management

Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.

Commodity and

Product/Service Intelligence

Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices.

Systems & Reporting

Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making.

Ethics and Compliance

Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

• Secondary school diploma, preferably in engineering, supply chain, economics, business management or other relevant field

REQUIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• At least 7 years progressively responsible professional experience in procurement in the private (FMCG, Retail, Food sector) or public sector, ideally previous experience in Procurement
• Project management experience
• Analytic mindset and at ease with the use of data analysis softwares
• Negotiation skills
• The candidate brings a customer-centric mindset, attention to details with speed of execution

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LANGUAGES

• Fluency in French (proficiency/Level C) and Working knowledge (proficiency/Level B) of English is required.

Salary and advantages

• Attractive salary
• 2,5 annual leave per month
• Entitlement to maternity and paternity leaves
• Entitlement to sick leave
• 10 jours fériés dans l’année
• Medical insurance for staff and his dependants
• others

Applications will be received only online

*Deadline : 23 Octob**er* *2022*

Female qualified candidates are strongly encouraged to apply

Apply now

Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: wfp.org