Procurement Associate SC-6 (Trinidad and Tobago)

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

In 2018, WFP re-established its presence in the Caribbean with an office in Barbados. The WFP Caribbean Multi-Country Office (MCO) supports 22 countries and territories across the English- and Dutch-speaking Caribbean. WFP Caribbean’s capacity strengthening programme focuses on vulnerability analysis and mapping; end-to-end supply chain management; shock-responsive social protection; food systems strengthening; and climate risk financing. In times of crisis, WFP works with partners to provide direct assistance when events surpass national and regional capacities by delivering food, cash or voucher assistance, or through emergency logistics or emergency telecommunications service provision.

JOB PURPOSE

To provide coordination, administrative services and research to support the efficient and effective procurement services.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services. 2. Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed. 3. Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP. 4. Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP. 5. Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services. 6. Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems. 7. Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders. 8. Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements. 9. Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs. 10. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines. 11. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience: 6 years of experience in procurement or related area.

Language: Fluency (level C) in English language.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations). • Experience conducting supplier research and coordinating with retailers, wholesalers and traders. • Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics).

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

Leads by Example with Integrity

Upholds WFP values, principles, and standards

Demonstrates and encourages others to uphold the WFP values, principles and standards.

Respects others and values diversity

Values diversity using respectful and inclusive language, and encourages others to do the same.

Stays focused and calm under pressure

Stays focused and calm when under pressure and encourages others to do the same.

Demonstrates humility and a willingness to learn

Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop.

Drives Results and Delivers on Commitments Delivers results for maximum impact

Holds self and/or others accountable for the delivery of results.

Delegates appropriately

Delivers results against delegated tasks and seeks guidance and support where needed.

Adapts readily to change

Responds readily to change adjusting work as needed.

Fosters Inclusive and Collaborative Is inclusive and collaborative

Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues.

Gives timely and constructive feedback

Supports development for others by giving timely. and constructive feedback.

Builds and shares new perspectives

Listens attentively to others to capture, learn, build and share new perspectives.

Applies Strategic Thinking Communicates and fulfils WFP’s vision

Fulfils WFP’s vision and is able to explain how their objectives support the vision.

Embraces curiosity and new ways of doing things

Demonstrates curiosity, and proposes new ways of doing things when relevant.

Analyses and evaluates data

Gathers data and shares knowledge to inform team decision making.

Considers the impact of decisions

Implements decisions and asks questions to understand the impact for wider objectives.

Builds and Maintains Sustainable Partnerships Builds partnerships

Builds partnerships by seeking out opportunities to work with others.

Collaborates to deliver common objectives

Collaborates with partners by sharing information and working together to deliver common goals.

TERMS AND CONDITIONS

Who Can Apply?

This position is open to nationals and legal residents of Trinidad and Tobago. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Employment Particulars

Type of position: Short Term. Full Time

Type of Contact: Service Contract (SC-6)

Duration on Contract: 12 months with the possibility of extension, based on organizational requirements.

Duty Station: Port of Spain, Trinidad, and Tobago.

Remuneration: The salary for this role starts at TTD 17,495.64.

DEADLINE FOR APPLICATIONS

The application should be submitted by January 30, 2023, at 23:59 Eastern Daylight Time. Please note that applications received after the deadline will not be considered and only short-listed qualified candidates will receive an acknowledgment.

Note: If you have any issues uploading documents or submitting the application, please send an email to: [email protected]

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.