Procurement Associate, GS6, PFP, UNICEF Geneva, Switzerland

This opening expired 2 years ago.

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Application deadline 2 years ago: Thursday 10 Dec 2020 at 22:55 UTC

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Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 7,681 USD.

Salary for a G-6 contract in Geneva

The salary of a G-6 depends on the duty station. The minimum salary there is 7,080 CHF (~7,681 USD)

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

More about G-6 contracts.

UNICEF, the world’s leading organization working for the rights of children, seeks a Procurement Associate, to be based in Geneva, Switzerland. If you are passionate and committed professional and want to make a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child****, hope

UNICEF Geneva has an ongoing requirement for goods and services in a broad range of areas and to varying levels of complexity. Such areas include fundraising, market research, corporate social responsibility, corporate screening, IT, finance, HR, building facilities and management, and other areas as may be required in support of all Geneva-based UNICEF entities.

Under the general guidance of the Procurement Manager, the Procurement Associate will provide a broad range of transactional, procedural and administrative tasks in support of the efficient contracting of services and related goods for PFP and all Geneva-based UNICEF entities, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst providing effective customer service to internal clients and demonstrating the capacity to research, adapt and evaluate irregular cases, and recommend improvements to process delivery and design, with the overall goal of meeting the needs and requirements of the internal clients and achieving Best Value for Money for UNICEF.

How can you make a difference?

Many of the tasks mentioned below will have to be run simultaneously for different projects, hence requiring good organizational and time management skills. Key tasks will include:

1. Reviews and evaluates incoming Purchase Requisitions and requests to ensure quality and adequacy of information, TORs/specifications, appropriateness of requests, Amendments (i.e. cost and no-cost extensions), quantities, delivery dates, budgets, etc. and monitors sales orders/requisitions to ensure completion of procurement action in a timely manner.

2. Prepares Purchase Orders / Institutional Contracts against existing Long Term Arrangements (LTA) ensuring that the LTA has valid quantities, pricing, etc. and lead-time meets requirements.

3. Conduct procurement of goods and services in accordance with UNICEF rules and regulations; prepare solicitation documents (i.e. RFQs, ITBs, RFPs), conduct bid openings, bid tabulations, bid evaluations, arrange site visits, meetings, interviews with bidders, CRC submissions, prepare LTAs, POs, Contracts in SAP/VISION.

4. Provide guidance and assistance to internal customers on UNICEF procurement-related processes, Financial Rules and Regulations, best practices and ensure effective contract management. Provide guidance and assistance to vendors / bidders on registration, bid submission, invoicing, tax exemption certificates, etc.

5. Assists the Procurement Officer / Specialist in coordinating and compiling procurement/supply plans received from PFP business units and all Geneva-based entities and the periodic (i.e. quarterly) monitoring.

6. Ensures evaluation of suppliers (i.e. Vendor Performance Evaluation, Scorecards) with respect to delivery of performance and commercial acceptability is satisfactorily performed in a timely fashion by internal customers. Follow-up with evaluators on their inputs, escalate when appropriate (i.e. vendor performance issues).

7. Maintains comprehensive Procurement and Supplier files, both paper and electronic files, with all required procurement documentation (i.e. fully executed POs / LTAs, Award Recommendation Document, tender documents, evaluations, bids, Waiver, Note For the Record, invoices, delivery receipts, payment requests, correspondence etc.) in accordance with UNICEF Supply Guidelines.

8. Handle administrative tasks in support of the Unit (i.e. Attendance, Budget, Travel, Funds Commitment, PRs/POs, invoices, etc.)

9. Carry out other functions as may be assigned by the Procurement Manager.

To qualify as an advocate for every child you will have…

  • Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, and procurement or logistics considered an advantage.
  • Bachelor’s degree in Supply and Procurement, or a related field, is an asset.
  • Minimum six (6) years of progressively responsible administrative and/or supply-related work experience (procurement/contracting, supply) is required.
  • Familiarity with UNICEF, UN Procurement / Supply policies, procedures, and systems is an asset.
  • Fluency in English is required. Working knowledge of French is an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are...

  • Analyzing (II)
  • Applying Technical Expertise (II)
  • Planning & Organizing (II)
  • Following Instructions and Procedures (II)

    View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Remarks:

General Service Staff are recruited locally. Candidates must be in possession of an existing visa/work permit or be a resident/citizen of Switzerland and/or commuting area to be considered eligible for this position.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Added 2 years ago - Updated 11 months ago - Source: unicef.org