Procurement Associate, GS6, Brasilia, Brazil, Temp Appointment

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Application deadline 2 years ago: Monday 28 Mar 2022 at 02:55 UTC

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Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 3,040 USD.

Salary for a G-6 contract in Brasilia

The salary of a G-6 depends on the duty station. The minimum salary there is 15,176 BRL (~3,040 USD) Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, deliver

UNICEF Procurement activities have increased in Brazil Country Office since 2018, including support on the humanitarian responses, Operations and Programme Activities (Health, Protection, Education, SPM&E, Communication, RM&P and Zone Offices) and since March 2020, in response to the COVID-19 pandemic, we have mobilized all the UNICEF expertise to meet the rapidly evolving needs, and is critical that Procurement continue the efforts to deliver the most effective and timely response.

UNICEF's operative support plays a key role in executing the response activities of the Organization, especially the supply chain operations.

How can you make a difference?

The Procurement Associate performs highly skilled work on UNICEF supply chains, and manages the more complex cases and client requests, which frequently requires the evaluation of difficult situations and adaptation of procedures and processes to resolve such cases. This is the senior GS level for specialized supply chain work and requires advanced specialized knowledge acquired through formal training and experience.

Summary of key functions/accountabilities:

Planning:

  • In consultation with supervisor (Procurement Officer), provide input to the Country Programme Action Planning and advise on Procurement requirements for the Plan of Operations and Annual Work Plans. Participate in the forecasting, planning, implementation, monitoring and evaluation of the supply chain and Procurement operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
  • Support supply emergency preparedness and response activities including establishment of Long-Term Arrangements (LTAs), Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.

Procurement/contracting:

  • Provide input to and advice on the annual procurement plan. Conduct data review and analysis for category management and development of procurement strategies. Conduct market research in relevant areas for UNICEF and advice on best approaches to obtain best value for money and sustainable procurement. Support product innovation and market shaping initiatives for specific categories of supplies and services.
  • Liaise with clients in planning procurement and contracting initiatives, supporting development of appropriate specifications, terms of reference, and logistics arrangements and timelines. Take into account opportunities to strengthen sustainability of supply chains.
  • Ensure establishment of LTAs and act on specific procurement requisitions as might be required. Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs). Organize bid openings and conduct technical and financial analysis of offers. Conduct clarifications and negotiations with suppliers. Maintain highest level of integrity, ethical standards, and accountability in the procurement of goods, contracting of services and construction work.
  • Prepare requests for award including submissions to Contract Review Committee. Prepare purchase orders and contracts in SAP (ERP – Enterprise Resource Planning system), and submit for relevant approvals, ensuring completeness of documentation in UNICEF systems.
  • Keep stakeholders/partners informed on the progress. Liaise with suppliers, ensuring timely follow-up on delivery schedules. Implement appropriate vendor management practices e.g., supply performance reviews.
  • Ensure appropriate filing of procurement cases and maintain up to date records for future reference including for audit.

In-country logistics:

  • Provide logistics input to the procurement plan, including advising on infrastructure constraints (e.g. customs clearance, port capacity, transport options and warehousing capacity) and different delivery mechanisms. Advise on budget requirements for various delivery modalities and ensure establishment of budget with clients.
  • Liaise with supply/procurement colleagues as well as clients and using supply/procurement dashboards to ensure pipeline monitoring and establishment of appropriate logistics/procurement capacity. Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country. Perform research, collect data, and conduct analysis, produce reports, and ensure information accuracy in corporate systems to enable informed decision-making.
  • Provide specialized support in logistics, following standard processes and contributing, directly or indirectly, to the effective delivery of programme supplies. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
  • Identify needs for contracting of logistics third party services (e.g., customs clearance, warehousing, transport, distribution) and manage contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.
  • Manage documentation processing for execution of logistics operations (e.g., customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.

Alternative delivery mechanisms and procurement services:

  • Support assessment of and collaboration with implementing partners including civil society, for establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
  • Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative procurement and logistics arrangements.
  • Facilitate Procurement Services (PS) transactions in collaboration with programme sections and UNICEF Supply Division (SD). As appropriate, support Country Office (CO) counterparts on forecasting and costing of PS-channel supplies. Monitor the issuance of Purchase Orders (POs) and/or Copenhagen Warehouse Stock Transfer Orders on PS Sales Orders. Follow up with SD and UNICEF freight forwarders as needed on timely delivery/shipment of PS orders. Support communications and follow up with COs regarding partnership requests and negotiations as required.
  • Maintain up-to-date files for all PS transactions, including a system for monitoring the different stages of each transaction.
  • Monitor the incoming pipeline of PS shipments. If required based on the division of responsibilities agreed in the Memorandum of Understanding (MoU) and Cost Estimate (CE), supervise the arrival, customs clearance, storage, packing and in-country distribution of PS commodities to the agreed delivery point.
  • In collaboration with Supply colleagues and Programme Sections, identify opportunities for capacity building of Government counterparts and improving the supply chain process to make it more effective.

Other duties/responsibilities:

  • In cases where the incumbent has managerial responsibility, the incumbent will ensure timely and effective performance management of staff, providing practical advice and guidance to ensure individual and team objectives are met.

To qualify as an advocate for every child you will have…

  • Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
  • Minimum of 6 years of progressively professional working experience in Administration, Supply Chain, Operations, Procurement and/or Logistics routines.
  • Technical expertise and previous related experiences in Procurement/Supply with the UNICEF Brazil will be considered an asset.
  • Fluency in Portuguese and English. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.

Other Skills:

  • Experience using MS Word, Excel, PowerPoint, and other UNICEF office tools.
  • Demonstrated understanding of the relevant supply chain/procurement processes and ability to consistently apply relevant policies, procedures, and good practices in the daily work. Good judgement to handle complex cases including considerations for exceptions.
  • Ability to develop and maintain effective working relationships with clients, suppliers and colleagues and gain the assistance and cooperation of others in a team endeavor.
  • Ability to establish priorities and plan his/her own work and plan, coordinate and monitor the work of those under his/her supervision.
  • Ability to draft clear and concise reports or rationale for supply/procurement related decisions on key issues.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability;

Competencies:

  • Demonstrates Self Awareness and Ethical Awareness (1)
  • Works Collaboratively with others (1)
  • Builds and Maintains Partnerships (1)
  • Innovates and Embraces Change (1)
  • Thinks and Acts Strategically (1)
  • Drive to achieve impactful results (1)
  • Manages ambiguity and complexity (1)

View our competency framework at:

https://www.unicef.org/careers/media/1041/file/UNICEF%27s_Competency_Framework.pdf

UNICEF is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all religious and ethnic backgrounds, representing the diversity of Brazil, such as black and indigenous people, to apply to become a part of our organization. Candidates will be equally considered regardless of gender identity, sexual orientation, disability, social and HIV/aids status.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will, therefore, undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Candidates must be Brazilian citizens or have a valid work permit.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

All candidates who wish to apply to this Vacancy Announcement are requested to prepare and submit their application in English.

Added 2 years ago - Updated 2 years ago - Source: unicef.org