Procurement Associate, GS-6, Vaccine Center, UNICEF Supply Division, Copenhagen, Denmark

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 4,659 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child, commitment

Supply Division’s key priorities are providing timely and effective service delivery, including for emergencies, programmes and procurement services partners, creating healthy markets and sustainable national supply chain systems, and providing supply financing solutions.

The position is located within the Vaccine Centre (VC) in Supply Division. Through applied technical, contractual and operational expertise, the Centre supports UNICEF country programmes and procurement services partners. This position is part of the Expanded Program on Immunization (EPI) Unit.

The Procurement Associate performs highly skilled work on UNICEF procurement of vaccines, and manages the more complex cases and client requests, which frequently requires the evaluation of difficult situations and adaptation of procedures and processes to resolve such cases. This is the senior GS level for specialized procurement work and requires advanced specialized knowledge acquired through formal training and experience.

The function is characterized as highly independent and provides opportunities for Associates to lead and carry out responsibility for end to end procurement management from the beginning to the end of the process and provide input into the design and development of improved procurement services and delivery mechanisms.

How can you make a difference?

Under the supervision of a Contracts Specialist, the incumbent carries out the following duties and responsibilities:

Planning:

• In consultation with supervisor, provides input to Procurement Planning and advises on Supply requirements for the Annual Work Plans. Participates in the forecasting, planning, implementation, monitoring and evaluation of the procurement operations, including establishment and monitoring of performance indicators.
• Performs cross-tabulation analysis of projected annual supply availability, countries’ vaccine demand, historical uptake, regulatory limitations, shipment plans and Gavi (the Vaccine Alliance) decisions on annual vaccine allocations for countries, yearly for the annual forecast exercise and on regular basis for continuous alignment of the multiple changing variables.
• Support supply emergency preparedness and response activities.

Procurement/contracting:

• Supports end-to-end the process for the implementation of Gavi Decision Letters (DLs) on vaccine allocations. Coordinates and manages relevant transactions, such as Cash Transfer Notices (CTNs) to ensure the availability of funds for execution of purchase orders. Contributes to Gavi reporting activities.
• Reviews and evaluates incoming supply requisitions and requests to ensure quality and adequacy of information, quantities, shipment, delivery dates, budgets. Provides input to non-Gavi related cost estimates for Procurement Services transaction including freight.
• Supports with contract management activities as required, ensuring timely coordination for resolution of issues and effective communication with suppliers. Ensures that customers’ claims/complaints are processed in collaboration with Shipping and Quality Assurance Centre.
• Ensures establishment of Long-Term Arrangements (LTAs) as might be required. Prepares purchase orders and contracts in SAP (ERP – Enterprise Resource Planning system), and submit for relevant approvals, ensuring completeness of documentation in UNICEF systems. Maintain highest level of integrity, ethical standards and accountability in the procurement of goods.
• Monitors the status of procurement purchase orders and center specific Key Performance Indicators (KPIs). Pro-actively follows up on placed orders and deliveries with all parties concerned to ensure timely and safe delivery of goods. Transmits all relevant information to customers including changes to planned deliveries, prepares and provides timely and regular status / monitoring reports to customers.
• Keep stakeholders/partners informed on the progress. Liaise with suppliers, ensuring timely follow-up on delivery schedules Implement appropriate vendor management practices e.g. supply performance reviews.
• Ensure appropriate filing of procurement cases and maintain up to date records for future reference including for audit.
• Assists in preparation of the forecast exercise to secure a sustained and uninterrupted supply. Preparation and monitoring of detailed allocations database listing country office forecasts vs. supplier availability.
• Occasionally, supports with drafting and preparation of international tender invitations, Contract Review Committee submittals, Award Notifications and LTAs as might be required.

• Maintains order filing in accordance with UNICEF guidelines.

  Data Management:

• Manages supply allocation master database to reflect cross-tabulation analysis of the multiple demand and supply variables, ensuring accuracy and compliance with multiple data sources.

• Manages documentation processing for execution of procurement operations, and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.
• Assists in preparation and analysis of all information materials including Gavi, Country and/or customer specific reports, updating of databases and management systems for use by HQ, Field Offices or Regional Offices.
• Supports evaluation of suppliers with respect to delivery performance and commercial acceptability.

Other duties/responsibilities:

• In collaboration with supervisor, provides input to help ensure knowledge exchange and learning is prioritized to continuously build capacity of individuals and the team. Develops and facilitates training of newcomers, establishes processes or manuals to support effective workflows.
• Provides coaching and training to new staff.
• Any other duties or assignments as requested by the supervisor.

To qualify as an advocate for every child you will have…

Requirements:

• Completion of secondary education
• A minimum of 6 years of relevant administrative experience in procurement management or a commercial context
• Knowledge of SAP or similar ERP systems experience.
• Proficient user level skills in MS Excel, Word, Power Point
• Fluency in English

Desirables:

• Technical or university courses related to procurement, business administration, contract/commercial law, or another relevant technical field.
• Understanding of development and humanitarian work
• Proficiency in another UN language (Spanish, French, Russian, Chinese, Arabic).

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and our core competencies as follows:

Core competencies skills

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Thinks and acts strategically
• Manages ambiguity and complexity
• Works collaboratively with others

To view our competency framework, please click here

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

Remarks

The closing date of this position is 24 October 2022.

Please note that we may utilize the applicant pool for this position to identify candidates for similar upcoming vacancies at the same level and within the same functional area.

Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: https://jobs.unicef.org/en-us/listing/

Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Ms Mi Nguyen at [email protected]

NB:

UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Visit us at www.unicef.org/supply/