Procurement Associate, GS-6, Freetown, Sierra Leone, 364 days. For Sierra Leone Nationals only

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a future!

To learn more about working for UNICEF and our work in Sierra Leone, please visit the following link:https://www.unicef.org/sierraleone/

How can you make a difference?

Under the guidance of the Supply Specialist, the Procurement Associate provides support in the local and offshore procurement of UNICEF’s supplies, equipment and services needed in support of the Country Programme.

Main duties and responsibilities

• Receive and reviews requisitions for clarity, adequacy of specifications and completeness, Target Arrival Dates (TAD’s), confirm availability of funds with requisitioners, and obtain additional information considered necessary, especially on long term arrangements for direct ordering.
• Draft bid invitations and/or requests for price quotations for all supply requisitions and service contracts ensuring that all relevant documentation are maintained as per requirements; draft fax solicitations and related correspondence.
• Compile lists of local sources of procurement and types of products, contacts local vendors for price quotations, prepare summary of bids including information on price and conditions of offer. Maintain and regularly update vendor database both in VISION and on shared drive.
• Draft procurement documents for signature as per the Table of Authorities of the office following contract award, ensure distribution of signed purchase document to all required offices and ensures obligation of funds is recorded and maintains filing for easy retrieval.
• Generate procurement information from VISION, download reports from relevant dashboards and share information with stakeholders on status of orders, TADs, inflations, funds availability, etc. to ensure adherence to Key Performance Indicators agreed for Supply.
• Coordinate work related to direct orders including scanning and sending of PO’s to offshore suppliers and Supply Division focal point. Follow up and expedite orders ensuring timely delivery of the supplies.
• Assist Procurement Officer and requesters in verifying the quality of supplies as per specifications mentioned in PO’s and monitors timely delivery. Assist in maintaining status reports of all requisitions raised to track and trace the status of goods and services procured.
• Maintain manual and digital procurement files and records, provide purchase information to receiving and warehouse inventory staff, maintain, procurement supply and vendor reference library.
• Performs any other related duties and responsibilities assigned by the Supervisor.

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
• A minimum of five (6) years of progressively responsible work experience in a similar capacity in a recognised institution, including in supply, logistics, procurement, contracting, administration, finance and/or other directly related technical fields is required.
• Experience with ERP systems such as SAP/VISION and related procurement and supply chain logistics transactions is an asset.
• Computer literacy particularly in Windows Applications.
• Fluency in English is required.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are...

• Analyzing (2)
• Learning and Researching (2)
• Planning and organizing (2)
• Following Instructions and Procedures (2)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

"UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/"

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.