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✅ UNLIMITED POSSIBILITIES Unlock possibilities you never thought you'd find. WFP goes anywhere it is needed and does whatever it takes to get the job done.

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The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

1. ORGANISATIONAL CONTEXT:

Job holders at this level demonstrate responsibility and initiative to respond independently to queries and problems with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders supervise, provide technical advice, coach and coordinate a team of support staff.

2. JOB PURPOSE:

To provide coordination, administrative services, and research to support efficient and effective procurement services.

3. KEY RESPONSIBILITIES:

1. Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.

2. Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.

3. Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at the lowest cost to WFP.

4. Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.

5. Prepare Purchase Orders, contracts, and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.

6. Resolve issues related to delivered goods, using initiative, liaising with all parties, and following standard processes, to ensure timely and accurate resolution of problems.

7. Research, collect, and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.

8. Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.

9. Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.

10. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.

11. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

4. DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash-based, in-kind donations).

• Experience conducting supplier research and coordinating with retailers, wholesalers, and traders.

• Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics).

5. STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Experience:

Minimum of 5 years of relevant experience to the post.

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area.

Languages:

Fluency in both oral and written communication in English and French.

Deadline for application: 24 November 2022

All employment decisions are made on the basis of organisational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Join Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Special notice on the relocation of WFP Regional Bureau, Dakar Senegal:

WFP and other UN agencies will move to the new UN House, currently under construction in Diamniadio, 30 kilometers from downtown Dakar in mid-2023. The duty station will remain in Dakar.

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Added 1 year ago - Updated 1 year ago - Source: wfp.org