Procurement Associate G6, Kigali, Rwanda

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

Job holders at this level demonstrate responsibility and initiative to respond independently to queries and problems with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems daily. Job holders have the expertise and knowledge to adapt and contribute to developing systems and processes to improve the level of support provided continually. Job holders supervise, provide technical advice, coach, and coordinate a team of support staff.

JOB PURPOSE

To provide coordination, administrative services, and research to support efficient and effective procurement services.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide operational coordination and administrative services to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
2. Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
3. Review, record and prioritize purchasing requests and support requisitioners to support the procurement of appropriate goods and services at the lowest cost to WFP.
4. Contribute to negotiations with new suppliers on terms and conditions of orders alongside a senior officer to obtain the best terms and lowest costs for WFP.
5. Prepare Purchase Orders, contracts, and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
6. Resolve issues related to delivered goods, using initiative, liaising with all parties, and following standard processes, to ensure timely and accurate resolution of problems.
7. Research, collect and analyze data to produce reports to enable informed decision-making and consistency of information presented to stakeholders.
8. Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access and supports reporting requirements.
9. Maintain relationships with internal counterparts to support aligning procurement activities with broader programmes and ensure a coherent approach to meeting food assistance needs.
10. Supervise the work of support staff, providing practical advice and guidance to ensure individual, and team objectives are delivered to agreed standards and deadlines.
11. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
12. Perform any other duties as provided from time to time.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash-based, in-kind donations).
• Experience conducting supplier research and coordinating with retailers, wholesalers, and traders.
• Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics).

STANDARD MINIMUM QUALIFICATIONS

Experience: At least six years of professional experience relevant to Procurement and Supply Chain Management, Economics, or a related field.

Education: A Higher National Diploma or university degree in Procurement and Supply Chain Management, Economics, or related fields. A master’s degree and experience in the above fields is an added advantage Completion of secondary school education.

Languages: Fluency in both oral and written communication in English and French.

TERMS AND CONDITIONS

Title: Procurement Associate Type of Contract: Fixed-Term Grade: GS-6 Duration: 12 months (renewable) Unite/ Division: Supply Chain Management Duty Station: Kigali, Rwanda

DEADLINE FOR APPLICATIONS

The deadline for submitting applications is on 21st March, 2023 at 5pm CAT

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.