Procurement Associate FT-G6

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

The selection will be competitive; WFP is committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide we have been awarded with the 2020 Nobel Peace Prize. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs), and report to a Head of Unit, Chief, or Procurement Officer.

Job holders at this level demonstrate responsibility and initiative to respond independently to queries and problems with only general mentorship. There is a requirement to use judgment in dealing with unforeseen problems daily. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders supervise, provide technical advice, mentor and coordinate a team of support staff.

JOB PURPOSE

To provide coordination, administrative services and research to support the efficient and effective procurement services.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide operational coordination and administrative services to support procurement projects and activities, following standard processes and contributing to the effective procurement of food, goods and/ or services to support all transfer modalities. 2. Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed. 3. Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP. 4. Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to acquire the best terms and lowest costs for WFP. 5. Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services. 6. Resolve issues related to delivered goods, using initiative, collaborating closely with all parties and following standard processes, to ensure timely and accurate resolution of problems. 7. Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders. 8. Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements. 9. Manage relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs. 10. Supervise the work of support staff, providing practical advice and mentorship, to ensure individual and team objectives are delivered to agreed standards and deadlines. 11. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food, goods and /or services and needed resources to affected areas at the onset of the crisis.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience: At least six years of professional experience in the Supply Chain field or other related area.

Language: Fluency in both English and Spanish is a must. Another UN Language is considered an added value.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Proven familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations). • Experience conducting supplier research and coordinating with retailers, wholesalers and traders. • Proven knowledge of procurement processes and linkages with other operations (e.g., logistics).

TERMS AND CONDITIONS

Position: Procurement Associate

Number of openings: 1

Unit: Supply Chain

Based in: Panama City, Panama

Type of Contract: Fixed Term

Level: General Service level 6

Duration: 12 months.

Only short-listed qualified candidates will receive an acknowledgement.

This position is open only to Panamanian citizens or residents with permanent work permit.

You can consult the page of UN Salary Scale for Panama, for your reference.

Fixed-Term appointments are for a continuous period of one year or more and shall have a specified expiration date. The initial appointment is subject to a probationary period of one year.

HOW TO APPLY

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are internal applicant, apply through your E-Recruitment profile.

In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application. Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.

DEADLINE FOR APPLICATIONS

The deadline to apply for this position is April 11, 2021.

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“Qualified applicants, especially female applicants, are encouraged to apply”

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.