Procurement Associate (Cash Based Transfers) G6 - Maputo, Mozambique

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WFP does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, offer, training or any other fees). Offers of WFP employment or job openings with requests for payment of fees are fraudulent. WFP does not concern itself with information on bank accounts. Any requests for such payment or information should be refused and reported to local law enforcement authorities for appropriate action and to WFP for its information.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The World Food Programme (WFP) is United Nations frontline agency in the fight against hunger. WFP is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience by assisting almost 100 million people in around 83 countries each year. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations. WFP Mozambique is working with the Government and humanitarian partners to strengthen the resilience of the Country’s most vulnerable population and to map a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school.

JOB PURPOSE

This position is located in WFP Mozambique Country Office based in Maputo, Under the direct supervision of the Procurement Officer and the overall supervision of the Head of Procurement, the incumbent is expected to demonstrate responsibility and initiative to respond independently to queries and problems with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes to continually improve the level of support provided. Job holders supervise, provide technical advice, coach and coordinate a team of support staff. To provide coordination, administrative services and research to support the efficient and effective procurement services.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services; 2. Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed; 3. Review, record and prioritize purchasing requests, and provide support to requisitioners with the procurement of appropriate goods & services, at lowest cost to WFP; 4. Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP; 5. Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services; 6. Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems; 7. Collect and analyse data to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders; 8. Support development of databases and update records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements; 9. Maintain sound relationships with internal & external counterparts, to support the alignment of procurement activities with wider programmes; 10.Provide technical support and practical advice to colleagues to ensure individual and team objectives are delivered to agreed standards and deadlines; 11.Monitor Micro-Purchase Order raised by Functional Units as well as Area Offices and submit quarterly MPO assurance report to Regional Bureau; 12.Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis; 13.Perform Other duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in logistics, supply chain, purchasing, accounting, finance, administration or other relevant field. Experience: At least Six years of progressive work experience in the Procurement field or related area. Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations). Experience conducting supplier research and coordinating with retailers, wholesalers and traders. Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics). Language: Fluency (level C) in both English and Portuguese Language.

4Ps CORE ORGANISATIONAL CAPABILITIES

• Leads by Example with Integrity

Lives WFP values and shows humanity and integrity by role modelling care for others

• Drives Results and Delivers on Commitments

Delivers on commitments and adapts readily to change

Fosters Inclusive and Collaborative Teamwork Is inclusive and collaborative, and contributes to a culture of learning and personal growth

• Applies Strategic Thinking

Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things

• Builds and Maintains Sustainable Partnerships

Builds and nurtures external partnerships & collaborates with partners to deliver common objectives

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Tendering and Contracting Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information. Vendor Management Leverages basic understanding of business needs to define vendor requirements and selection criteria. Commodity and Product/Service Intelligence Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices. Systems & Reporting Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making. Ethics and Compliance Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.

TERMS AND CONDITIONS

Position Title: Procurement Associate G6

Contract Type: Fixed Term

Number of positions: 1

Contract Duration: 12 months

Duty Station: Maputo

This position is applicable only to Mozambican Nationals. Female and qualified applicants are highly encouraged to apply.

DEADLINE FOR APPLICATIONS

7th November 2022

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.