Procurement Associate
Provide coordination and administrative services to support procurement.
This opening expired 5 years ago.
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Overview
Provide coordination and administrative services to support procurement.
You have:
- Bachelor's degree or equivalent in Procurement, Logistics, Supply Chain Management, Management, Law, Economics, Business Administration or another related field.
- 3 years of progressively responsible, practical and support experience in procurement, including administration services, program or another related field.
- Fluency in French with working knowledge of English is required.
- General knowledge of UN procurement policies, rules, regulations and procedures, administrative policies are nice to have.
- A previous experience working with humanitarian sector is a nice to have.
Job Title: Procurement Associate
Job Level: SC6 (Service Contract) | National Position
Number of openings: 01
Unit/ Division: Logistics
Contract duration: 12 months
Duty station: Yaoundé
About WFP
Assisting almost 100 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
Our mission is to help the world achieve Zero Hunger in our lifetimes.
Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Organisational context
In Cameroon, the WFP Cameroon Country Strategic Plan [CSP] (2018 – 2021) endeavours to ensure that targeted food-insecure and vulnerable populations benefit from more sustainable and inclusive food systems and increased resilience to shocks to meet their food and nutrition needs. Under this CSP, WFP will design and implement interventions to address food and nutrition security challenges, from production through to consumption.
In line with the CSP, WFP will apply its vast comparative advantages including experiences in delivery of food assistance to hundreds of thousands of the most vulnerable in timely, innovative, cost effective and sustainable ways, its deep field presence, logistics and supply chain, partnerships and relationships with national and regional authorities to; a) strengthen national systems and capacities to deliver food and nutrition security; b) contribute to greater efficiency in crisis response interventions; c) ensure access to nutritious food rather than provision while building the national capacities and systems for social protection, emergency preparedness and response and government-led programmes and services; and d) increase resilience by focusing on food systems rather than access to food, through development of integrated solutions that can be scaled up by Government and the private sector.
What will you do?
You will provide coordination, administrative services and research to support the efficient and effective procurement services.
Why work with us?
- WFP provides food assistance to more than 86 million people in 83 countries, including Cameroon. Your work will have a positive impact on lives of the world’s most vulnerable people.
- You will join a diverse team of professionals and will have an opportunity to exchange your experiences with your colleagues and continuously learning from each other.
- WFP invests in the training and development of its employees through a range of training, accreditation, mentorship and other programs as well as through international mobility opportunities.
- Our team is growing nationally and internationally and the timing to join us cannot be better!
Join us to make a difference, watch this video to know more about us!!
Link: https://www.youtube.com/watch?v=RnaxfnNKdsM
Key Responsibilities (not all-inclusive, nor exhaustive):
Under the direct supervision of a Country office Procurement Officer, you will:
- Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
- Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
- Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
- Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
- Prepare purchase orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
- Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
- Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
- Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
- Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
- Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
- Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
Qualifications and Key requirements
Education: Bachelor's degree or equivalent in Procurement, Logistics, Supply Chain Management, Management, Law, Economics, Business Administration or another related field.
Experience: 3 years of progressively responsible, practical and support experience in procurement, including administration services, program or another related field.
A previous experience working with humanitarian sector is a nice to have.
Knowledge & Skills:
- Proficient in the use of office equipment and computer software packages such as Microsoft Word.
- General knowledge of UN procurement policies, rules, regulations and procedures, administrative policies are nice to have.
- Ability to identify and resolve operational problems with substantial independence.
- Ability to handle a large volume of work systematically, effectively and accurately.
- Ability to train other staff regarding relevant work responsibilities.
- Ability to work in a team environment and coordinate assignments to achieve common goals.
- Ability to deal patiently and tactfully with people of different national and cultural backgrounds.
- Ability to work with accuracy under time constraints and pressure.
Languages: Fluency in French with working knowledge of English is required.
Deadline for application
Date: 22nd January 2021 at 11:59 PM.
This position open to Cameroonian nationals only
Terms and Conditions
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in West and Central Africa.
Qualified female applicants are especially encouraged to apply.
WFP has zero tolerance for discrimination and does not discriminate based on HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
Potential interview questions
| Can you describe a time when you had to resolve an operational problem independently? | This question gauges your problem-solving capability in a real-world context. | Reflect on a specific situation, your thought process, and the outcome. |
| How do you prioritize procurement requests from multiple departments? | This assesses your ability to manage resources and time effectively. | Pro members can see the explanation. |
| What strategies do you use to ensure effective supplier relationship management? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a situation where you had to negotiate terms with a supplier. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure compliance with procurement policies? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 5 years ago
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Updated 1 year ago
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Source:
wfp.org
