Procurement Associate

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Context: United Nations Development Programme (UNDP) works in nearly 170 countries and territories, including the Republic of Moldova, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion.

We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience to sustain development results. UNDP in Moldova is guided by its Country Programme Document, and the UN-Moldova Development Assistance for 2018-2022, which is in line with the priorities of the Government of Moldova.

In a rapidly changing global environment, the work of UNDP and the broader UN family aligns with the new national development vision, Moldova 2030, and sector strategies. UNDP Moldova’s country programme for 2018–2022 has three major focus areas:

Inclusive growth, Effective governance, Climate change, environment and energy and three cross-cutting areas: Gender equality, Crisis response, Development impact.

Within the delegated authority and under the supervision of Head of Department or his/her designated mandated representative(s), the Procurement Associate will:

•In accordance with the Project Work Plan support the procurement of equipment, supplies and services ensuring full compliance with UNDP rules and procedures. •Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans; •Organize procurement processes, including preparation and conduct of RFQs, ITBs or RFPs, development of bidding documents, receipt of quotations, bids or proposals, their evaluation, negotiation of conditions of contracts, in full compliance with UNDP rules and regulations; •Organize procurement processes with respect to individual consultancy services (ICs, RLAs), coordinate receipt of applications and financial proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations; •Promote and monitor the transparency of the procurement and contractual processes, and the use of international best practices; ensure that contractual processes follow the stipulated UNDP procedures; Prepare the submissions on the procurement processes to the Contract, Asset and Procurement Committee (CAP); •Draft contracts for goods and services for management approval; •Effective contracts management -draw up and maintain evidence and monitoring of awards and contracts with project implementing partners, consulting organizations, contractors, etc.; •Maintain records on national consultants, services providers and their respective status (contracts, ToRs, etc.) in accordance with corporate policies and procedures; •Monitor supplier’s performance with respect to the quality and timely delivery of goods and services; •Any other related tasks as may be required or assigned by the supervisor.

•organizations to use the UNV Online Volunteering service whenever technically possible.

•Professionalism: demonstrated understanding of operations relevant to UNDP; technical capabilities or knowledge relevant or transferrable to UNDP procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; •Integrity: demonstrate the values and ethical standards of the UN and UNDP in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; •Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; •Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. •Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; •Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; •Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; •Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNDP’s mission and vision, as well as to the UN Core Values.

administration or procurement (with Bachelor’s Degree) or 5 years (with Secondary Education) at the national level or other relevant programmes; experience with working in the UN or other international development organization; oSecondary education with five years of experience in Procurement area or bachelor’s degree in Procurement, Business or Public Administration, or related field with three years of relevant professional experience oExcellent oral and written skills; excellent drafting, formulation, reporting skills; oAccuracy and professionalism in document production and editing; oAbility to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. oSolid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment. oSelf-motivated, ability to work with minimum supervision; ability to work with tight deadlines

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

UN Volunteer entitlements and allowances:

The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos).

For information specific to your assignment please see below: Please note that the amounts can vary according to fluctuations in the monthly post-adjustment.

Monthly Living Allowance (Per month): MDL 14516.92 Entry lump sum (one-time payment): USD 400 Exit allowance (for each month served, paid on completion of contract): MDL 1209.74 Medical and life insurance: Cigna Private Insurance

Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: 30 days Uncertified sick leave: 7 days Learning leave: 10 working days per consecutive 12 months Maternity Leave: 16 weeks Paternity Leave: 10 days