Procurement Associate

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UNDP - United Nations Development Programme

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Application deadline 1 year ago: Thursday 21 Apr 2022 at 00:00 UTC

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Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Elaboration and implementation of operational strategies Efficient management of procurement processes Elaboration, introduction and implementation of sourcing strategy and e-procurement tools Facilitation of knowledge building and training of national staff and others when needed

  1. Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system. • Elaboration and implementation of cost saving and reduction strategies. • Conceptualization, elaboration and implementation of contract strategy in the stabilization project including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment and developing mitigation strategies. • Conceptualization, elaboration and implementation of strategic procurement for the office and projects including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement. 2. Ensures efficient management of procurement processes focusing on achievement of the following results:

• Ensure quality in the preparation of all procurement documentation including organization of RFQ, ITB, RFP and IC Notices, receipt and evaluation of quotations, bids and proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation. • Establishment and implementation of proper monitoring system and control of procurement processes; • Preparation and submissions of procurement cases to the UNDP review Committees (CAP/RACP/ACP). • Management of procurement contracts and perform functions of a Buyer in Atlas. • Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems. • Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement. • Ensures timely delivery of procurement processes for the assigned Projects, which constitute the bulk of the procurement requests.

  1. Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms. • Management of the e-procurement system in the CO. • Synthesis of lessons learned and best practices in Procurement. • Sound contributions to knowledge networks and communities of practice.

Client Orientation Building Strategic Partnerships Promoting Organizational Learning and Knowledge Sharing

the national or international level in procurement, operations or administration. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems.

National UN Volunteer will be based in Erbil, in the Kurdistan Region of Iraq (KRI). Erbil is under UN Security Level and this means that the security situation is classified “Moderate” anf therefore a non-family duty station. The local currency is the Iraqi Dinar (IQD) with the average exchange rate of US$1 = IQD 1,250. The market is mostly cash-based; both USD and IQD are widely accepted. Payments by credit cards is accepted in limited number of shops; limited number of ATM machines is also available in Erbil. Therefore, it is highly advisable to always carry cash. There is no particular dress code to be observed; however somewhat conservative European casual wear is highly recommended. UN personnel work in secured compound with limited access outside of the city, which usually can only be done with stringent clearances. UN personnel live in Minimum Operational Security Standards (MOSS) compliant residences outside of the UN compound. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.

Added 1 year ago - Updated 1 year ago - Source: unv.org