Procurement Assistant Ukraine

Logistics & Procurement

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

All NRC employees are expected to work by the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

1. Role and responsibilities The purpose of this position is to support effective and efficient delivery of goods and services while ensuring the NRC value for money principles are followed to the latter. The Logistics Procurement Assistant is to support the day-to-day implementation of the procurement function’s responsibility, namely, to provide support to the organization’s activities in the form of small procurement of goods, works and services for project activities in CO under the direction and guidance of the Logistics Coordinator (Procurement).

Generic responsibilities

• Adhere to NRC policies, handbooks, guidelines, and donor requirements.
• Implement delegated logistic functions portfolio according to Plan of Action under Logistics Coordinator Supervision.
• Conduct and follow up daily operational procurement activities.
• Ensure proper filing of all support documents.
• Promote and share ideas for improvement of the procurement function.
• Assist in the procurement process, including conducting market research, identifying potential suppliers, and obtaining quotations or proposals.
• Support in updating the procurement trackers regularly.
• Assistance in the creation and management of purchase orders, ensuring accuracy and adherence to established procedures.
• Maintain comprehensive and up-to-date records of procurement activities, contracts, and supplier information.
• Perform other duties, as assigned by Line Manager.

Specific responsibilities

• Assistance in preparing requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
• Preparation of award and regret letters, followed by their distribution to the respective bidders.
• Assistance in preparing contracts using NRC Ukraine templates.
• Support in the preparation Request for Quotations, Tenders and BID analysis for complex purchases and submit them to signatories for verifications and approvals.
• Input all required data and reflect in proper way all procurement stages in the Agresso procurement system according to the manual. Upload to the Agresso system all necessary procurement documents.
• Update Logistics Team (Procurement), other Support and Program staff with relevant information about delivery of goods or providing requested services; upload all required information to Filing Tree according to procedures and NRC requirements.
• Prepare a hard copy of procurement file along with payment documents and ensure it is submitted to Finance department.
• Maintain proper files for procurement documents (and upload all documents in Agresso).

• Any other tasks assigned by the supervisor.

  2. Competencies

• Bachelor’s degree in relevant field (economics, logistics).
• English level – intermediate.
• Proficient in using software and Microsoft Office (Word, Excel, and PowerPoint).
• Effective communication skills, both verbal and written.
• Ability to work collaboratively in a team environment.
• Demonstrated ability to prioritize tasks and meet deadlines.
• and build trust.
• Ability to plan.

We offer: Type of contract: till 31.12.2024, with possibility of extension Salary/benefits: According to NRC salary scale, terms and conditions. Duty station: Kyiv This position is for Ukrainian nationals only.

Please note that we will contact only shortlisted candidates. NRC retains the discretion to cancel the recruitment. NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.

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Added 5 hours ago - Updated 5 hours ago - Source: nrc.no