Procurement Assistant (SSA5) - Cairo

Disclaimer: This is a 6-months contract, potentially renewed for another 6 months. This post is for the emergency response team for the Palestine Country Office, located in Cairo, Egypt.

This position is for Egyptian nationals and Egyptian residency holders only.

WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourage qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The escalation of the conflict which began on 7 October in Gaza, resulted in the disruption of electricity, food, water, and fuel supplies, as well as restricted access to and movement within Gaza. This has caused a significant worsening of the humanitarian crisis and a large-scale displacement of the population within Gaza. Due to the magnitude of the humanitarian crisis, the significant impact on the supply chain and the access challenges to and inside Gaza, humanitarian organizations face significant logistics challenges for the delivery of relief supplies and life-saving cargo. WFP has established supply chain corridors and delivery mechanisms to deliver food assistance into Gaza, including Egypt corridor. WFP is establishing required staffing structure to best support the operational needs and to deliver assistance into Gaza through all possible means.

To implement well-defined standard procurement processes and activities to enable effective delivery of goods and services for all delivery modalities.

ACCOUNTABILITIES/RESPONSIBILITIES:

1. Help the Procurement Team coordinate the work under the supervision of the Procurement Officer, related to food procurement processes, e.g. drafting tenders, NFRs, consolidating related documentation…
2. Provide effective tracking of payments and management after reception of invoices, collate all related documents for invoice matching.
3. New food vendors documentation consolidation, update of current food vendors’ database, linking procurement food vendors database with FSQ vendors assessments. Organize according to progress regularly VMC to vet, amend vendors. Help in organizing with vendors FSQ’s audit visits. Follow up on vendors vetting driven by US standard vetting form.
4. Draft Purchase Order Food Service (POFS) and related documentation, based on existing valid Long-Term Agreements (LTAs) with Inspection Companies.
5. Support in drafting tenders using e-Tendering platform In-Tend.
6. Lead and update digital filing, following the standard filing system adopted by Procurement Unit.
7. Circulate all documentation that require further clearance and submission to the Procurement Authority

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• Bachelor's degree in a related field. A post-graduate degree is desired but not mandatory.

  Experience Knowledge & Skills:

• Minimum 5 years’ experience preferably in supply chain, procurement, administration, or related fields.

  • Has worked on procurement activities.
  • Experience conducting analyses and developing reports.
  • Experience working with suppliers or other third party on day-to-day basis.

  Languages****:

• Fluency in English and Arabic is required.

  Deadline: Please Apply before midnight April 8th, 2024.

WFP is committed to an accessible, inclusive recruitment process. Please contact us at [email protected] to advise us of any disability-related reasonable accommodation or accessibility requests you may have. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

This email is only to be used for any disability-related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.

WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

. All WFP Employees are expected to demonstrate the following competencies and standards of behavior, aligned with our core values and principles of WFP LEADERSHIP FRAMEWORK: Leads by example with integrity, Drives results and delivers on commitments, Fosters inclusive and collaborative teamwork, Applies strategic thinking, Builds and maintains sustainable partnerships. Candidates’ alignment with these behaviors is assessed in our selection process.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any payment requests should be refused and reported to local law enforcement authorities for appropriate action.