Procurement Assistant SC5, Dushanbe (Re-advertised)

Support procurement processes and vendor management.

This opening expired 2 years ago. Do not try to apply for this job.

WFP - World Food Programme

Open positions at WFP

Tajikistan

Logistics & Procurement

Application deadline 2 years ago: Tuesday 9 Apr 2024 at 21:59 UTC

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Overview

Support procurement processes and vendor management.

You have:

Five years of experience in execution of procurement actions, conducting analysis and developing of reports to drive decision making.
Knowledge of Procurement rules and regulations on Tendering and Contracting, Vendor Management, Commodity/Product/Service Intelligence, Systems & Reporting.
Fluency in English, Tajik & Russian.
Completion of secondary education.

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Details

PURPOSE

To perform and apply appropriate processes, procedures, and policies that will support the execution of efficient procurement services.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Participate in the process of market analysis (periodic and on an ad-hoc basis) for prices, stock, and vendors' information collection. 2. Coordinate the process of vendors' data collection, assessment, and processing through the vendor management committee 3. Contribute to update ROSTER of WFP suppliers 4. Take action to document the performance evaluation of the suppliers and communicate with them on the improvement plan expected 5. Contribute to the process of procurement planning, and provide technical support to organizational units 6. Handle tenders for Goods and Services and Food 7. Review the accuracy of the SAP-created PO/Contracts, Prepare PO, Contracts, and LTAs when required 8. Take actions to PO/Contract closure and proper filling 9. Insert all files, documents, and records in compliance with Procurement Rules 10. Contribute to keeping up-to-date procurement templates, a records system that is easily accessible for daily procurement operational needs, CO Management, and audit queries 11. Use of checklist for files and records pre-auditing and archiving 12. Any other duties required which is relevant to the Generic Job Description and execution of tasks listed above

STANDARD MINIMUM QUALIFICATIONS

Experience: Five years of experience in execution of procurement actions, conducting analysis and developing of reports to drive decision making.

Knowledge & Skills: Khowledge of Procurement rules and regulations on Tendering and Contracting, Vendor Management, Commodity&Product/Service Intelligence, Systems& Reporting. Communication and Negotiation Skills, Client Orientation.

Education: Completion of secondary education

Language: Fluency in English, Tajik & Russian

HOW TO APPLY

All application should be received no later than Tuesday 9th April 2024 ( 11:59 Local Tajikistan Time Zone)

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Potential interview questions

Can you describe your experience with procurement processes?	The interviewer wants to understand your specific background in procurement.	Discuss relevant job roles and describe specific procurement actions you've taken.
How do you prioritize tasks in a busy procurement environment?	This question assesses your time management and organizational skills.	Pro members can see the explanation.
What techniques do you use for vendor evaluation and management?	Pro members can see the explanation.	Pro members can see the explanation.
Explain a complex data analysis project you have worked on. What challenges did you face?	Pro members can see the explanation.	Pro members can see the explanation.
Describe a time when you had to negotiate a contract. How did you ensure a positive outcome?	Pro members can see the explanation.	Pro members can see the explanation.