Procurement Assistant – SB-3

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. The main aim of the FAO Representation in Cambodia is to assist government to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

Under the supervision of the FAO Representative in Cambodia, the Procurement Assistant will work in close collaboration with relevant units, technical officers, and projects to perform the tasks listed below.

Technical Focus

The Procurement Assistant will provide support in coordinating procurement processes.

Tasks and responsibilities

The incumbent will be expected to carry out the following duties.

• Assist in the request and coordination of the procurement plans of projects and FAOR office; • Review and prepare routine documentation and correspondence related to assigned procurement actions, including, but not limited to: identification of potential suppliers , preparation of invitations to bid, bid summaries, purchase orders and/or contract, simple contractual amendments, renewals; obtain clarifications when necessary; • Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation; • Report on the status of procurement actions; • Present the procurement to the Local Procurement Committee when required; • Keep abreast the list of suppliers; • File documents and correspondence and database records related to procurement actions, assigned tenders, purchase orders and contracts; • Run periodic reports, taking action as requested; • Ensure data input into systems as accurate; • Review with the supervisor problems and discrepancies related to assigned actions; • Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in public or business administration, finance, accounting, economics, social sciences or other relevant fields; • At least three years of relevant experience in procurement, operations and support; • Prior experience with the UN and/or international organizations is an asset; • Working knowledge of English and Khmer; • A National of Cambodia.

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Experience in the field of procurements and grant; • Knowledge of UN or standard procurement rules and procedures and project/programme administrative management procedures is considered an asset; • Ability to work independently, under time pressure and meet deadlines; • Thoroughness and reliability, sense of diplomacy and tact; Familiarity with procedures related to procurements

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.