Procurement Assistant - GS6
Provide administrative support in procurement processes
This opening expired 4 years ago.
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Overview
Provide administrative support in procurement processes
You have:
- Completion of secondary school with training in general administrative practices with focus on Procurement
- 8 years of experience in administrative positions preferably in WHO or UN system
- English expert level required
- Training in procurement/Supplies would be an asset
- University degree or its equivalent in Business Administration, social sciences or related field
Contract
This is a No grade contract. More about No grade contracts.
Under the general supervision of the WHO country representative and direct supervision of the Operations Officer, the incumbent will perform the following tasks;
- Take minutes of meetings and other secretarial duties as may be required in the unit.
- Make necessary arrangements for meetings as may be required.
- Maintains records and files for the unit as may be necessary.
- Dispatch requests for quotations to vendors and follow up on response.
- Quotations pick-up
- Upload names of vendors in the data base.
- Prepare committal documents in GSM
- Perform other duties as may be required.
Competencies:
1. Communicating in a credible and effective way
2. Fosters integration and team work
3. Producing results
4. Moving forward in a changing environment
5. Ensuring the effective use of resources
Educational Qualifications:
Essential:- Completion of secondary school with training in general administrative practices with focus on Procurement
Desirable:- University degree or its equivalent in Business Administration, social sciences or related field and training in procurement/Supplies would be an asset.
Experience
Essential:- 8 years of experience in administrative positions preferably in WHO or UN system with sound knowledge of its rules, regulations, procedures and practices related to the role.
Desirable:- WHO or UN agencies experience in procurement and supplies management would be an asset.
Languages: English expert level required
IT Skills; Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software.
Potential interview questions
| Can you describe a time when you had to manage multiple administrative tasks? | This assesses your organizational and multitasking skills critical for this role. | Provide a clear example of how you prioritized tasks effectively. |
| How do you ensure effective communication within a team? | This evaluates your interpersonal skills and ability to foster teamwork. | Pro members can see the explanation. |
| Describe a situation where you had to adapt to changes in a process. How did you handle it? | Pro members can see the explanation. | Pro members can see the explanation. |
| What techniques do you use to ensure the accuracy of your administrative records? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you provide an example of how you have contributed to achieving results in a previous role? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
who.int
