Procurement Assistant, GS-5, Water, Sanitation & Education Center, UNICEF Supply Division, Copenhagen, Denmark

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,116 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child, commitment

Water, Sanitation and Education Centre (WSEC) is part of Supply Division (SD) and one of procurement centres leading global contracting and procurement of WASH, Education and Project Support commodities for all UNICEF offices, and SD warehouse hubs focusing on optimizing emergency response and access to affordable and quality assured goods on timely manner.

WASH (Water, Sanitation and Hygiene) unit is responsible for establishing global long term procurement arrangements for respective WASH commodities and supporting country and regional offices with best value for money solutions for WASH programmes and Emergency response.

The role will be providing pro-active independent coordination of contractual support in commercial team, being responsible to end-to-end supply chain transactions and ensure accurate and timely completion of transactions, processing of supply requisitions and providing effective service to country offices and coordinate with suppliers and other units (transport, warehouse) up to the completion and closure of the purchase orders, with focus on emergency response in compliance with procedures and coordination with appropriate parties.

How can you make a difference?

Under the supervision of the Contracts Officer, the Procurement Assistant is responsible for assistance for all procurement activities for WASH products. Providing effective services to country programs and Procurement Services clients, ensuring accurate and timely processing of Requisitions and requests up to the completion and closure of the order, with the overall goal of meeting the needs and requirements of the customers.

1. Reviews, evaluates, and analyses as necessary the incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, and budgets.
2. Prepares and drafts cost estimate for procurement service transactions. Prepares sales orders, monitor and follows up on progress of sales orders to ensure that commitments entered into are met.
3. Drafts, prepares, and provides advice as applicable to the international tender invitations. Assists with preparation of Contract Review Committee (CRC) submissions. Assists with and prepares Long Term Agreements and Direct Order Arrangements.
4. Drafts and prepares Purchase Orders. Pro-actively follows up on placed orders and deliveries with all parties concerned in order to ensure timely and safe delivery of goods. Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.
5. Updating of databases and management systems for use by Head Quarter, Field Offices or Regional Offices.
6. Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability. Monitors the status of relevant Key Performance Indicators (KPIs).
7. Maintains order filing in accordance with UNICEF guidelines.
8. Provides support to centres/Country offices as applicable during emergencies.
9. Any other duties or assignments as requested by the supervisor.

To qualify as an advocate for every child you will have…

Requirements:

• High school diploma
• Minimum five years relevant working experience from an administrative function in a commercial working environment.
• Proficiency in Microsoft Office package, Word, Excel and Power point.
• Fluency in written and oral English.

Desirables:

• Additional training in business.
• Work experience in a procurement function.
• Experience with procurement of WASH products and/or services for complex projects.
• Knowledge of another UN language (Arabic, Chinese, French, Russian, Spanish).

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) and our core competencies as follows:

Core competencies skills

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Thinks and acts strategically
• Manages ambiguity and complexity
• Works collaboratively with others

To view our competency framework, please click here

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Eligibility:

UNICEF staff members globally and applicants who are EU nationals or in possession of a valid work permit for Denmark are eligible to apply. General Service (GS) staff are personally responsible for any travel and accommodation arrangements and UNICEF will not cover any costs related to relocation.

Remarks

The closing date of this position is 24 March 2024.

Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: https://jobs.unicef.org/en-us/listing/

Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process.

NB:

UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Visit us at www.unicef.org/supply/