Procurement Assistant, GS-5, Vaccine Center, UNICEF Supply Division, Copenhagen

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,240 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, commitment

The position is placed in the Planning and Partnerships Unit within the Vaccine Center (VC), reporting to the Procurement Services Office. The Procurement Assistant is responsible for assisting with the procurement cycle for a segment of products, providing effective services to customers, and ensuring accurate and timely processing of requisitions and requests up to the completion and closure of the order, with the overall goal of meeting the needs and requirements of the customers.

How can you make a difference?

Under the general supervision of the Contract Officer, the Procurement Assistant is responsible for assisting with the procurement cycle for a segment of products, providing effective services to customers, ensuring accurate and timely processing of requisitions and requests up to the completion and closure of the order, with the overall goal of meeting the needs and requirements of the customers.

1. Reviews and evaluates incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets. Prepares and drafts price and cost estimates for procurement services transaction including freight.
2. Reviews material specifications and requirements with customers, countries, the Technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensures that customers’ claims/complaints are processed in collaboration with the Shipping Unit and Quality Assurance Centre.
3. Prepares sales orders, monitor and follows up on progress of sales orders to ensure that commitments entered into are met.
4. Drafts and prepared international tender invitations. Assists with preparation of Contract Review Committee submittals. Drafts and prepares Purchase Orders. Assists with and prepares Long Term Agreements and Direct Order Arrangements.
5. Monitors the status of Country Office programme and procurement service orders and Centre specific Key Performance Indicators. Pro-actively follows up on placed orders and deliveries to all parties concerned in order to ensure timely and safe delivery of goods. Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status and monitoring reports to customers.
6. Updates databases and management systems for use by Headquarters, Country Offices or Regional Offices.
7. Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability.
8. Maintains order filing in accordance with UNICEF guidelines.

9. Any other duties or assignments as requested by the supervisor.

   To qualify as an advocate for every child you will have…

   Requirements:

• Completion of secondary education
• Minimum five years of procurement related work experience.
• Fluency in English
• Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF.

Desirables:

• Additional training related to business administration, procurement, supply management and similar.
• Knowledge of international public procurement practices
• Knowledge of SAP or similar ERP system
• Proficiency in Excel
• Working knowledge of UN systems, policies and procedures
• Knowledge of additional UN language (Russian, Spanish, Chinese, Arabic, French)

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Eligibility:

Only candidates with valid work permit and residency in Denmark at the time of submitting the application.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid).

Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

The closing date of this position is 27 September 2023.

Please note that we may utilize the applicant pool for this position to identify candidates for similar upcoming vacancies at the same level and within the same functional area.

Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: https://jobs.unicef.org/en-us/listing/

Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process.

Visit us at www.unicef.org/supply/