Procurement Assistant, G5, Fixed Term, Kyiv, Ukraine, Open to Ukrainian Nationals Only

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,641 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

How can you make a difference?

Purpose for the job:

Under the supervision of the Supply & Logistics Officer, the Procurement Services Assistant, provides a broad range of transactional, procedural and administrative tasks in support of the efficient supply and procurement of the UNICEF Ukraine office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design.

Summary of key functions/accountabilities:

1. Responsible for the day-to day procurement services administration and providing timely and accurate information on goods in transit, government warehouse stock, and dispatched/distributed supplies.
2. Establish and maintain contracts with the Supply Division in Copenhagen on supply procurement and shipping polices. Interprets and advises the county office on policies and procedures impacting on procurement. Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies linked to procurement services.
3. Corresponds with programme Sections/Fields offices and suppliers on supply and procurement matters.
4. Carry out preliminary screening of all PS requests from government and NGO partners for consistency with UNICEF policy and mandate, in close collaboration with relevant programme officers at the Country Office and with SD.
5. Assists partners in all procurement services steps: Planning, Cost Estimate, commitment upon Partner’s acceptance of the Cost Estimate, a Memorandum of Understanding (MOU) is signed, procurement & delivery, accounts settled, Monitoring & Evaluation.
6. Screen shipping documents and prepare necessary supporting letters to facilitate smooth green light from the Partner.
7. Follow up with the consignee and ensure timely submission of VAR (within 3 days upon vaccine arrival).
8. Ensures continuous availability of data related to procurement, including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed.
9. Responsible for proper tracking and documentation of all PS transactions including, copy of final statement of accounts from SD, shipping documents, waybills and receipt vouchers (GRNs), maintain up to date files and monitoring sheets for all PS CEs and orders.
10. Any other assignments as requested by the supervisor.

To qualify as an advocate for every child you will have…

Education:

Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage. Bachelor’s degree in Procurement and or Logistics will be an asset.

Experience:

Minimum 5 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required. Familiarity with UNICEF, UN supply procedures and systems is an asset.

Language Requirements:

Fluency in English and Ukrainian is required. Working knowledge of other UN languages will be considered as an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are...

Functional Competencies:

• Analyzing
• Applying Technical Expertise
• Planning and Organizing
• Following Instructions and Procedures

(1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable women are encouraged to apply.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This position is based in Kyiv and the incumbent will be expected be work on-site. However, depending on the security conditions and advisory, s/he will be required to relocate within Ukraine.