Procurement Assistant FT-G5

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

The selection will be competitive; WFP is committed to promoting diversity and gender balance.

ABOUT WFP

We are the largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. Our mission is to help the world achieve Zero Hunger in our lifetimes. Every single day, we work worldwide to make sure that no child goes to bed hungry and that the poorest and most vulnerable can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs), and report to a Head of Unit, Chief, or Procurement Officer. Job holders at this level are responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff, and may allocate tasks and technically support other staff.

JOB PURPOSE

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations. 2. Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed. 3. Review, record and prioritise purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of food, goods and/ or services to support all transfer modalities. 4. Coordinate and supervise the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations. 5. Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders. 6. Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements. 7. Collaborate closely with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs. 8. Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines. 9. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: At least five years of professional experience in the Supply Chain,Procurement or other related area.

Language: : Fluency in both English and Spanish is a must. Another UN Language is considered an added value.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has worked on procurement activities. • Experience conducting analyses and developing reports. • Experience working with suppliers or other third party on day to day basis.

TERMS AND CONDITIONS

Position: Procurement Assistant

Number of openings: 1

Unit: Supply Chain

Based in: Panama City, Panama

Type of Contract: Fixed Term

Level: General Service level 5

Duration: 12 months.

Only short-listed qualified candidates will receive an acknowledgement.

This position is open only to Panamanian citizens or residents with permanent work permit.

You can consult the page of UN Salary Scale for Panama, for your reference.

Fixed-Term appointments are for a continuous period of one year or more and shall have a specified expiration date. The initial appointment is subject to a probationary period of one year.

HOW TO APPLY

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are internal applicant, apply through your E-Recruitment profile.

In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application. Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.

DEADLINE FOR APPLICATIONS

The deadline to apply for this position is April 11, 2021.

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“Qualified applicants, especially female applicants, are encouraged to apply”

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.