Procurement Assistant - Dnipro

Assist in procurement and logistics functions for NRC.

This opening expired 4 years ago. Do not try to apply for this job.

NRC - Norwegian Refugee Council

Open positions at NRC

Dnipro (Ukraine)

Logistics & Procurement

Application deadline 4 years ago: Thursday 2 Jun 2022 at 20:59 UTC

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Assist in procurement and logistics functions for NRC.

You have:

Bachelor's degree in a relevant field.
Minimum 1 year of experience working in a humanitarian organization and experience in Warehousing.
Previous experience working in complex and volatile contexts.
Good English level.
Strong context monitoring and analytical skills.
Resilience and ability to work in insecure environments.
Ability to empower and build trust.
Ability to plan.

This is a Professional contract, Grade 3 (NRC) contract. More about Professional contract, Grade 3 (NRC) contracts.

Generic responsibilities

Adhere to NRC policies, handbooks, guidelines, and donor requirements.
Assist with the implementation of the logistic function’s portfolio according to the Plan of Action
Prepare and develop status reports as required by management.
Ensure proper filing of all support documents.
Promote and share ideas for improvement of the logistic function.
Be anti-corruption, transparency, and cost-efficiency focus in all procurement processes
Conduct procurement process with a focus on country and NRC regulations.
Prepare procurement documents in line with NRC procurement procedures.
Perform other duties, as assigned by the Line Manager

Specific responsibilities

Ensure that all procurements are done per NRC logistics policies, procedures, and donor regulations.
Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached.
Maintain proper files for procurement documents (and upload all documents in Agresso).
Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
Ensure RFQs, are prepared and sent out within the agreed lead time.
Complete and issue purchase orders per NRC regulations.
Check procurement documents (Bid analysis, Purchase Orders, Payment documents, etc...) and submit them to signatories for verifications and approvals.
Follow up with suppliers and organize for delivery of materials.
Support the Procurement officer in Conducting regular market surveys to identify suitable and reliable suppliers and service providers.
Update and share the procurement tracker regularly.
Any other tasks assigned by the supervisor.

Critical interfaces

Scale and scope of the position

Staff:

N/A

Stakeholders:

N/A

Budgets:

Information:

Office365, OKTA, Agresso, Intranet, filing system, Terramar fleet software.

Legal or compliance:

Terms of employment, Code of conduct, Security Management Policy, NRC People

Professional competencies

Bachelor’s degree in relevant field.
Minimum 1 year of experience working in a humanitarian organization and experience in Warehousing.
Previous experience from working in complex and volatile contexts.
Good English level.

Behavioural competencies

• The Job Description

• The Work and Development Plan

• The Mid-term/End-of-trial Period Performance Review Template

• The End-term Performance Review Template

• The NRC Competency Framework

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Can you describe a time when you had to manage a procurement process under tight deadlines?	The interviewer is assessing your ability to handle time-sensitive tasks effectively.	Provide a specific example that demonstrates your time management and organizational skills.
How do you ensure compliance with procurement policies in your previous roles?	This question aims to evaluate your understanding of compliance and attention to detail.	Pro members can see the explanation.
Describe a situation where you had to resolve an issue with a supplier. What steps did you take?	Pro members can see the explanation.	Pro members can see the explanation.
What strategies do you use to keep track of multiple procurement requests?	Pro members can see the explanation.	Pro members can see the explanation.
How do you handle conflicts within a team, especially during procurement processes?	Pro members can see the explanation.	Pro members can see the explanation.