Procurement Assistant

This opening expired 9 months ago.

WHO - World Health Organization

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Application deadline 9 months ago: Friday 18 Feb 2022 at 22:59 UTC

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Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 1,399 USD.

Salary for a G-7 contract in Asmara

The salary of a G-7 depends on the duty station. The minimum salary there is 20,981 ERN (~1,399 USD)

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

More about G-7 contracts.

OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSUs) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system

DESCRIPTION OF DUTIES

Under the general supervision of the National Procurement officer and general guidance of the Operations Officer, the incumbent performs the following functions:• Receives and reviews purchase requests for goods and services from Requestors (inTechnical Units) for clarity, compliance, detail, completeness, and obtains additional information considered necessary;• Compiles lists of sources of procurement (supplier database), to request for quotations and proposals for bids and liaises with potential suppliers;• Reviews and performs analysis of responses from suppliers as required by WHO rules. Compiles and analyzes information contained in quotations or proposals to select the most competitive supplier;• Prices Requests for Price Estimate (RPE) when using the Procurement Module of Global Management System;• Tracks the status of requisitions and updates procurement tracker;• Responses to Requestors and Suppliers enquiries about status of orders, charges and cancellations;• Maintain the required stockpiles of essential incident management equipment, e.g. personal deployment material, radios, satellite telephones, IT equipment, etc.• Oversees the Travel and Events management, including planning and monitoring of WCO travel within and outside the country.• Oversees the management of the fleet, including planning and monitoring fleet movements and overseeing the maintenance of vehicles.• Liaises with counterparts in the Regional Office, at HQ/Geneva and brings any problem that might need the support of the Global Service Center (GSC);• Liaise with the receiving unit and coordinate the completion of the supplier performance evaluation and upload it in the PO ECM;• Ensure accuracy of entries by checking information registered in the CSU Fixed Assets Register; Administrate the sale of Assets that are no longer in use in accordance with the approval of the WR. • Supervise periodic physical verification (at least once every biennium) of all WHO Assets and reconcile them against the Fixed Asset register. Prepare discrepancies report for management control and financial decision purposes (items not recorded, not found or disposed off).• Coordinate the transfer of assets from person-to-person or unit-to-unit and ensure that this is reflected in the central fixed assets• Supervise the process of disposal of obsolete assets and ensure that assets are disposedoff in the best interest of the Organization and that records are updated in the Fixed Asset Register.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education or equivalent.Additional training in business administration and management procedures Desirable: Training in Procurement and Supply management in WHO or UN system will be an advantage. Higher education an asset.

Experience

Essential: At least 10 years' experience in general Procurement and Supply work. Some experience Desirable: Experience in of purchasing in an ERP such as Oracle e-business environment will be an asset; Import and Export Business such as customs clearing and forwarding ; other areas such as Administration, Program Management, would be an asset

Skills

Ability to identify various categories of supplies and equipment to facilitate procurement.Ability to acquire (and apply) a sound knowledge of policies, practices and procedures connected with assigned duties;Ability to work with minimum supervision;Ability to use systems pertaining to the treatment and processing of procurement such as the WHO Global Management System (GSM). Ability to use standard Office software such as Word, Excel and PowerPoint.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at ERN 251,766 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level

  • Only candidates under serious consideration will be contacted.

  • A written test may be used as a form of screening.

  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

  • Staff members in other duty stations are encouraged to apply.

  • For information on WHO's operations please visit: http://www.who.int.

  • WHO is committed to workforce diversity.

  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

Added 10 months ago - Updated 9 months ago - Source: who.int