Procurement Assistant

Volunteering

Overview

Assist in procurement and contract management tasks.

You have:

• Minimum age: 22 years old.
• Applicants must be nationals of or legal residents in the country of assignment.
• A University Degree/Secondary Education with specialized training in Procurement and supply chain management.
• CIPS certification of at least level 2 is desirable.
• Minimum 2 years of relevant experience in procurement management.
• English(Mandatory), Level - Fluent.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc).
• Knowledge of UN financial and procurement processes is highly desirable.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Micro Purchasing

• Engage units on specifications of requirements.
• Launch procurement enquiries with local suppliers.
• Prepare evaluation reports.
• Submit for review and approval.
• Inform suppliers of placed orders.
• Follow up on pending deliveries.
• Update clients on status of requests.

Contract Management

• Update existing contract register.
• Follow up with service providers on delivery timelines.
• Note any challenges, constraints, and modifications to timelines.
• Update program colleagues.

Rosters Update

• Launch an expression of interest for local suppliers in identified categories
• Receive and evaluate prospective suppliers’ submissions.
• Update the country office rosters.
• Submit the rosters for approval by country office management.

Any other related tasks as may be required or assigned by the supervisor.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

A University Degree/Secondary Education with specialized training in Procurement and supply chain management. CIPS certification of at least level 2 is desirable.

Required experience:

24 Months

Experience remark:

• Minimum 2 years of relevant experience in procurement management.
• CIPS certification of at least level 2 is desirable.

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise:

Procurement and contracting, Logistics and supply management

Area of expertise details:

• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web-based management sys-tems.
• Knowledge of UN financial and procurement processes is highly desirable.
• Previous experience with the UN or other international development organization and knowledge of Atlas is highly desirable.

Driving license:

No

Competencies values:

Accountability, Building Trust, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Judgement and Decision-making, Knowledge Sharing, Planning and Organizing, Professionalism, Self-Management, Technological Awareness, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call for to which you would like to apply.

Application deadline: 7th May 2021

Apply now

Potential interview questions

Added 5 years ago - Updated 1 year ago - Source: unv.org