Procurement Assistant

Volunteering Admin Logistics & Procurement

Overview

Support procurement operations and training initiatives in UNEP.

You have:

• Three (3) years of experience in procurement, including provision of procurement, logistical and administrative support for the acquisition of a wide variety of goods and services.
• Experience in procurement from a UN Entity is desirable.
• Development of an annual procurement work plan, prioritization of purchasing requests.
• Preparation of RFQs, ITBs, or RFPs documents, receipt of quotations, bids, or proposals.
• Management of Purchase Orders and contracts awarded to suppliers to ensure timely and quality delivery of goods and services.
• Maintenance of up-to-date and complete records, documentation, and filing of all procurement processes.

Contract

This is a UNV contract. More about UNV contracts.

UNEP's Corporate Services Division is the guardian of UNEP's corporate interest, mitigating its exposure to risk and supporting the organization with management tools, plans and related capacity building. It oversees UNEP's efficient and effective management, in line with UNEP's accountability requirements, rules, regulations and UN core values. This post is located in UNEP's Procurement and Partnerships Unit (PPU), Corporate Services Division at the Nairobi duty station. The PPU provides seamless integration in operational areas which support and enhance programme delivery on behalf of Corporate Services Division (CSD).

Under the direct supervision of the Team Lead, Procurement Unit, Corporate Services Division, the UN Volunteer will undertake the following tasks:

• Liaise with client units to define procurement objectives, select procurement modalities and prepare procurement documents. • Draft the requirements in the form of specifications, SOWs, or TORs, as well as evaluation criteria. Support the monitoring of UNEP procurement portfolio and the preparation/delivery of training/knowledge sharing initiatives • Support the creation of related documents in UMOJA, the UN ERP system. • Preparing the demand plan, ensuring that proposed expenditures are in accordance with the mandate of the relevant entity, and ensuring that sufficient time is available to undertake a procurement exercise. • Lead contract management and administration duties, including vendor performance evaluation, where appropriate, in coordination with the end-user, if applicable. . Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance, in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;

Results/Expected Outputs • The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs); • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment. • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

Accountability Client Orientation Communication Ethics and Values Integrity Planning and Organizing Respect for Diversity

Three (3) years of experience in procurement, including provision of procurement, logistical and administrative support for the acquisition of a wide variety of goods and services. Development of an annual procurement work plan, prioritization of purchasing requests. Preparation of RFQs, ITBs, or RFPs documents, receipt of quotations, bids, or proposals. Experience in procurement from a UN Entity is desirable. Management of Purchase Orders and contracts awarded to suppliers to ensure timely and quality delivery of goods and services. Maintenance of up-to-date and complete records, documentation, and filing of all procurement processes

The Republic of Kenya is an equatorial nation on the coast of East Africa, neighbouring Somalia, Ethiopia, Sudan, Uganda, Tanzania, and the Indian Ocean. Kenya has two levels of Government; National Government and 47 sub-national Governments called Counties. Counties are further divided into sub-counties. Kenya is a multi-party state with Executive, Legislative, and Judicial branches. Kenya’s population of more than 40 million is growing at an annual rate of 2.2%. The country’s GNP per capita, estimated at purchasing power parity (PPP), is $975, and the GNP is growing at an average rate of 0.1% annually. More than 26% of Kenya’s people live below the international poverty line of $1 per day. Kenya’s main food crops are “maize, wheat, pulses, roots and tubers.” (FAO). Nairobi is a modern metropolitan city where most basic goods and services, health facilities, public transport, telecommunication and banking services, and educational facilities are readily available. The city is widely connected through its main airport, Jomo Kenyatta International Airport, and the smaller Wilson Airport. Air transport is also available to many up-country destinations. The city is home to some 3,000 UN personnel, mainly attributed to the fact that it serves as the headquarters for both the UN-HABITAT and UNEP. The socio-economic and cultural background of the immediate society the UNV would be living and working in is diverse, and prevailing security conditions at the place of assignment are modest. The topographic and climatic features of the assignment location is highland cool and warm tropical climate. The contract lasts for the period indicated above, with the possibility of extensions subject to the availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment.

A UN Volunteer receives a Volunteer Living Allowance (VLA) per month and is paid at the end of each month to cover housing, utilities, transportation, communications, and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$1,602. The VLA base rate is a global rate, while the PAM is country-specific and fluctuates on a monthly basis according to the cost of living. This method ensures that international UN Volunteers have comparable purchasing power at all duty stations, irrespective of varying costs of living. The PAM is established by the International Civil Service Commission (ICSC) and is published at the beginning of every month on the ICSC website http://icsc.un.org. For example, kindly enter the link Calculator.

In non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, international UN Volunteers receive a Well-Being Differential (WBD) on a monthly basis. Furthermore, UN Volunteers are provided a settling-in-grant (SIG) at the start of the assignment (if the volunteer did not reside in the duty station for at least 6 months prior to taking up the assignment) and also in the event of a permanent reassignment to another duty station. UNV provides life, health, and permanent disability insurances as well as assignment travel, annual leave, and full integration in the UN security framework (including residential security reimbursements). UN Volunteers are paid a Daily Subsistence Allowance at the UN rate for official travels, flight tickets for the final repatriation travel (if applicable). A resettlement allowance is paid for satisfactory service at the end of the assignment.

UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including the Code of Conduct, to the successful candidate.

Disclaimer The United Nations Volunteers programme (UNV) is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality, and culture.

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Potential interview questions

Added 3 months ago - Updated 2 months ago - Source: unv.org