Procurement Assistant

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,308 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

1. Background and Justification

* Purpose of the Position:

To provide support to the country office in the timely procurement of goods & services ensuring effectiveness, transparency, and integrity of the procurement process.

2. Job Description

* Objective of the Programme and the immediate Strategic Objectives:

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

* Organizational context (Describe the individual role of the incumbent within the team, the guidance and supervision received and training or briefing provided to others):

The incumbent will work under the direct supervision of the Procurement Officer and the overall supervision of the Operations Officer in a normal office environment. Guidance is provided in the form of procurement guidelines and administrative instructions. Supervisors determine priorities on the basis of changing and ad-hoc requirements. The incumbent performs day to day and routine tasks independently. Complex issues or exceptions from established procedures are discussed and resolved with the supervisor.

* Summary of Assigned duties (Describe what the incumbent has to do to achieve main objectives):

1. Participate in the analysis and preparation of goods for procurement of goods for different technical and emergency programmes;

2. Ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.

3. Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner to be submitted by the supervisor, monitor status and ensure timely process of requests and delivery of goods and services.

4. Draft purchase order amendments when required, provide justification and upload supporting documents in ECM.

5. Participate in the preparation of requests for price estimates for non-catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implementation of related procurement decisions taken by technical units and supervisor.

6. Assist in drafting bid invitations and related correspondence, compiling offers, preparation summary of bids including information on price and conditions of offer as well as in drafting the adjudication reports.

7. Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented.

8. Maintain and update the suppliers' database including completion of the supplier evaluation forms for all suppliers contracted by WHO office.

9. Participate in the preparation of periodic procurement reports and briefings on the status of all transactions for the review of the supervisor.

10. Assist in initiating correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions.

11. Perform other duties related to area of work, and replace colleagues mainly the Assistant to the WR as required.

3. Recruitment Profile

Competencies: Generic (Describe the core, management competencies required - See WHO competency model - list in order of priority, commencing with the most important ones.

*1. Teamwork

*2. Respecting and promoting individual and cultural differences

*3. Communication

4. Producing results

5. Moving forward in a changing environment

Competencies: Management

For all Positions that possess Managerial/Supervisory responsibilities, an additional mandatory Management Competency is required.

Is this a Supervisory Position? No

Functional Knowledge and Skills

* Describe the essential knowledge and the skills specific to the position:

--> Proven knowledge of procurement regulations and procedures

--> Demonstrated negotiation skills

--> Very good organizational skills, ability to meet deadlines

--> Good analytical skills

Education Qualifications

* Essential: Completion of secondary education, supplemented by training in a field related to the work performed

Desirable: University degree in business administration, social sciences or a related field is an asset

Experience

* Essential: At least three years' progressive experience in procurement.

Desirable: Relevant experience in the UN system.

Essential: Expert knowledge of English. Expert knowledge of local language.

Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.)

- Very good knowledge of Microsoft applications.- Knowledge of ERP/Oracle applications is an asset