Procurement Assistant
Provide procurement support activities and buyer role as needed
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Overview
Provide procurement support activities and buyer role as needed
You have:
- Experience in procurement in International organizations, Peace Operations and/or Governmental/Military Operations.
- Experience in ERP systems.
- Experience in procurement of high-value and complex requirements is desirable.
- Minimum CIPS Level 4 or equivalent.
- Ability to conduct data analysis and provide quantitative and qualitative reports.
Contract
This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.
The Procurement Section supports the various Technical Units in procuring various goods and services. The position will be based in Juba- Central Equatoria which is a hardship and non-family duty station Category E classified by ICSC.
Under the direct supervision of Chief Procurement Officer/Unit Chief, the UN Volunteer will undertake the following tasks:
Procurement Support Activities (Administration):
• Printing of shopping carts (SCs) and Request for Quotations (RFQs), filing, recording and distribution of case files to Technical Units, buyers, Unit Chiefs and Chief Procurement Section (CPS) • Receiving, recording, and filing of incoming/outgoing documents. • Expedite deliveries of goods and services ordered/contracted to ensure timely delivery • Scan completed procurement case file documents and upload in the systems for future reference. • Ability of conducting data analysis and provide quantitative and qualitative reports. • Perform any other tasks assigned by immediate supervisor / OiC or CPS.
Buyer Activities: (The incumbent shall also be assigned Buyer role as and when required)
• Review specification and scopes of requirements for goods and services to ensure that they are concise, generic, and unambiguous and amend them to ensure efficient procurement. • Prepare source selection plan for the required goods and services. • Prepare solicitation documents which accurately and fully reflect the requirement. • Review the technical evaluation report/s (TERs) to ensure that the evaluation criteria specified in the solicitation documents are followed during the evaluation of bids/proposal/quotations. • Perform commercial evaluation of the proposal submitted. • Ensure that the recommendations resulting from commercial evaluations are logical, justifiable and in accordance with the UN Financial Regulation and Rules. • Prepare Purchase Orders/Contracts as applicable. • Monitor the delivery of Purchased goods and services. • Maintain close cooperation with internal / external stakeholders/clients by providing ongoing feedback as needed (e.g., Procurement process, status of cases) to facilitate better and timely communication and problem solving. • Update the maintenance of all logs/tracking tools used to monitor/record the units’ activities.
• Integrity & Professionalism • Accountability • Adaptability and flexibility • Commitment to Continuous Learning • Planning and organising • Teamwork and respect tor diversity • Communication • Self-management and Genuine commitment towards volunteerism
• Experience in procurement in International organizations, Peace Operations and/or Governmental/Military Operations. • Experience in ERP systems. • Experience in procurement of high-value and complex requirements is desirable. • Minimum CIPS Level 4 or equivalent
Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.
All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.
Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.
The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.
Potential interview questions
| Can you provide an example of a procurement project you managed from start to finish? | This assesses your experience and capability in handling procurement processes. | Detail the steps taken, challenges faced, and outcomes achieved. |
| How do you prioritize tasks when handling multiple procurement requests? | This question evaluates your organizational and time management skills. | Pro members can see the explanation. |
| Describe a situation where you had to collaborate with multiple stakeholders in a procurement process. What was your approach? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to ensure compliance with procurement regulations? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you handle a delay in the delivery of procured goods? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
unv.org
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