Procurement Assistant

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, program, and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. The position is located in the FAO Representation in Mozambique.

Reporting Lines

Under the supervision of the FAO Representative in Mozambique and technical guidance of the International Procurement Specialist, the incumbent will undertake the tasks outlined below.

Technical Focus

Carry out day-to-day procurement operations, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices.

Tasks and Responsibilities

• Perform operational functions relating to the procurement process, including the preparation of tender documents, issuance of tenders, evaluation of bids, follow-up with suppliers and drafting of contracts/amendment/renewals to contracts in accordance with the relevant rules and procedures.

• Provide secretariat support to the Tender Opening Panel and Local Procurement Committee as appropriate.

• Prepare submissions to the Local Procurement Committee (LPC).

• Aid in the preparation of the annual procurement plan and updates.

• Maintain a proper filing.

• Closure of Purchase Orders.

• Perform any other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Secondary school education.

• 3 years of relevant working experience in procurement and/or supply chain management

• Working knowledge of English (Level C).

• National of Mozambique.

FAO Core Competencies

• Results Focus

• Teamwork

• Communication

• Building Effective Relationships

• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Thorough knowledge of the procurement regulations and procedures of any public or international entity or organization.

• Knowledge of the ERP Procurement system.

• Ability to work under pressure and in challenging environment.

• Computer skills: Microsoft Word, Excel, Internet, etc.

• Excellent planning and organizational skills, self-motivated and efficient, with willingness to pay attention to details.

• Previous experience working on international donor projects is highly preferred.

• Working knowledge of MS office and relevant IT tools and software.

• Excellent communication, networking, written and presentation skills.

• Familiar with United Nations System and/or FAO’s programming mechanisms.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.