Procurement Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,408 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The objective of the Division of Business Operations (BOS) is to support the work of WHO in the European Region through delivery of services within the areas of human resources, finance, contracting and procurement, legal advice, information & communications technology, printing, security, facilities management, fixed assets, conference support, travel and transport,safeguarding personnel and staff wellness and well-being. As an enabling function, the division enhances the productivity of the health technical programmes and country offices while at the same time overseeing accountability, transparency and compliance with WHO administrative rules and regulations. The BOS division strives to strengthen the capacity of WHO/Europe to react in an agile way to external and internal changes. The division projects are designed to increase productivity, ensure financial sustainability of the region's structures, reinforce a client-oriented culture, strengthen country office capacities, and drive strategic initiatives to enhance staff motivation and well-being.The Procurement Unit plans, coordinates and manages procurement of goods and services, timely and cost effective provision of medical and non-medical supplies equipment and services, forhealth collaborative programmes, as well as emergency operations during epidemic, man-made and / or natural disasters.

DESCRIPTION OF DUTIES

To ensure timely and effective procurement of goods for WHO/Europe, while ensuring integrity of the process, efficiency, timeliness and service to clients. Under the supervision of the EURO Regional Procurement Officer, the incumbent:

1. Assists Procurement Initiators with planning procurement for the Goods needed for the implementation of WHO projects.
2. Responds to queries on procurement policy and processes to achieve timely and cost-effective purchases. Escalates complex issues to the Regional Procurement Officer.
3. As delegated by the Regional Procurement Officer, supports tender processes the preparation and request for bids for goods, evaluation of offers, conduct negotiations as required with counterparts, follow-up on purchase requests placed with the Global ServiceCenter (GSC). and executes purchase contracts.
4. As delegated by the Regional Procurement Officer, reviews procurement processes to ensure overall compliance with operating procedures using the ERP system and other tools; assists in providing procurement status reports, data and statistics in accordance with procurement procedures. Reports the trends and common issues to the procurement officer.
5. Reviews Goods purchase requisitions in the ERP system, drafts Purchase Orders (POs), sends them to GPL for PO finalization,and dispatches approved POs to Procurement Initiators.
6. Reviews, processes, or dispatch Requests for Price Estimates (RPEs) for Goods. Conducts market research, past PO datachecks, or issue tenders to price RPEs.
7. Assists Procurement Initiators with contract management to ensure timely delivery of ordered Goods, timely PO amendments, and effective dispute resolution.
8. Provides staff training on procurement of Goods.
9. Acts as a team assistant to manage various administrative duties.
10. Performs all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school or equivalent. Desirable: Relevant higher education. University degree in business administration, accounting or other relevant field and/or formal training in procurement (such as CPSM,CIPS)/accounting/finance/administration related fields.

Experience

Essential: A minimum of 5 years' working experience in the area of procurement,supplies, and logistics. Desirable: Experiencein procurement within the UN System or a multilateral organization.

Skills

• Fair knowledge of procurement of Goods.
• Service-oriented and attention to detail.
• Clear communication in both writing and speaking.
• Ability to manage and prioritize own's work and adapts as required.
• Remain productive even in a changing environment.
• Works collaboratively with team members and counterparts.
• Emotional intelligence: Ability to identify and manage one's own emotions, as well as helping others to do the same.

Desirable: Knowledge of WHO and/or other UN systems is an asset. Good knowledge in use of an ERP system. Ability to use IT tools to improve workflows, speed of service and reports in use of an ERP system. Ability to use IT tools to improve workflows, speed of service and reports.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Ensuring the effective use of resources Producing results

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Turkish. Desirable: Intermediate knowledge of French, Russian and/or German.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 16,208 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station. Applicants must have a valid work permit and be authorized to work in Istanbul; WHO does not sponsor work permits for non-nationals for positions subject to local recruitment.

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (

https://www.who.int/careers/diversity-equity-and-inclusion

)are strongly encouraged to apply for WHO jobs. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to

reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
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