Procurement Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Cameroon has been experiencing armed conflict in the North-West and South-West Regions since 2017. This conflict has caused a huge death toll in both civilian and combatant populations, significant economic decline, growing underdevelopment, pain and suffering in affected communities, and a breakdown in social cohesion. The government of Cameroon and UNDP collaborated in the formulation of the Presidential Plan for Reconstruction and Development (PPRD) of the Northwest (NW) and Southwest (SW) Regions. The PPRD feeds into the government’s efforts to resolve the current crisis. It is against this backdrop that UNDP has engaged in recovery activities in both regions. The objective of this plan is to strengthen institutions and processes that facilitate peacebuilding and resilience through the following three pillars: • Strengthening social cohesion • Rehabilitation of damaged infrastructure • Revitalization of the local economy The PPRD plan will be implemented in phases, and the first phase which is expected to cover two to three years will focus mainly on Recovery. This will complement and reinforce current humanitarian efforts by supporting the transition towards civilian led recovery and social cohesion, economy, and livelihood revitalization, and ultimately the return to normalcy for the Anglophone regions. The Recovery programme RP, which concerns the first three years will therefore focus on the human, social, economy and livelihood aspects. c) Briefly describe how the required services will contribute to the work of the unit/project In order to increase the performance and effectiveness of UNDP's Recovery programm delivery of quality results, two regional coordinations have been established: • Coordination of the South-West in Buea • North-West Coordination in Bamenda The Procurement Assistant will support all Recovery procurement activities with the Procurement Specialist. The Procurement Assistant will work in close collaboration with both regions staff to exchange information and ensure consistent services delivery. However, as described above, these ToRs were designed for two positions. Therefore, one Procurement Assistant will be based in Bamenda (North West) and another one in Buea (South West).

• Ensure full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategies; implementation of effective internal control. • Provide inputs to Country Office (CO) Procurement business processes mapping and drafting of internal Standard Operating Procedures (SOPs) in procurement ; • Support the preparation of procurement plans and their implementation/monitoring; • Organize procurement processes including preparation and conduct of Requests for Quotations, Invitations to Bid or Request for Proposals, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with the rules and regulations; • Prepare purchase orders and contracts in Quantum; • Prepare of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP); • Implement the internal control system which ensures that purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems; • Prepare and present reports on procurement; • Source potential new suppliers; keeps abreast of significant market trends and developments in purchasing and related fields. Identification and recommendation of sources of procurement ; • Analyse and evaluates procurement requests submitted by different units and consults with unit managers to ensure that specifications/terms of reference, costs and delivery schedules/due dates are adequate and appropriate; • Follow-up with suppliers the timely delivery of items; • Follow-up with the units on invoices and goods/services receipts, ensuring timely and accurate receipts and payment; • Update suppliers’ roster; • Participate in and review procurement networks as well as participate in procurement workshops and training; • Incorporate new strategies into local guidance and ensure CO staffs receive information and training; • Contribute to ensuring Standard Operating Procedures (SOPs) within the functional area are continuously updated and available through the unit’s SharePoint site, best practices are continuously identified, documented, and made available to clients and peers, and appropriate and up-to-date information for learning tools are available; • Perform backup functions for other team members in the Unit as and when required. 3. Supports knowledge building and knowledge sharing in CO • Participate in the trainings on procurement procedures; • Keep abreast of updates/changes in the procurement guidelines; • Synthesize lessons learnt and best practices in procurement; • Contributes to knowledge networks and communities of practice.

Results oriented Innovative Continious learning Adaptability Client oriented Team work Communication Fxibility

procurement, logistics, and/or administration is required at the national and/or international level; • Alternatively, may be accepted bachelor’s degree in combination with 2 years of relevant experience in procurement, logistics, and/or administration ; • Procurement and/or supply chain experience in an international non-governmental organization or international commercial company is highly desirable; • Public procurement experience is desirable; • Acknowledgement of UN procurement procedures is an advantage; • Certification in Public Procurement and/or Supply Chain Management (CIPS or SCM) is an advantage, e.g. Chartered Institute of Procurement & Supply (CIPS) certification ; • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling web-based management systems; • Understand the potential as well as the limitations of using data driven innovation • Ability to use a mix of data sources (quantitative, qualitative or real-time techniques) to develop understanding, identify patterns to inform decision making or identify opportunities for further exploration • Ability to find, evaluate and engage suppliers of goods and services • The ability to acquire goods, services or works from an outside external source • Knowledge of processing, storing, and validating procurement data• Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations • Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations • Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.