Procurement Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

In support of the Government of Zimbabwe, the United Nations Development Programme (UNDP) is currently implementing a five-year Country Programme Document (CPD) 2021- 2026. UNDP focuses on areas that have a multiplier effect through a targeted build-up of capacities, policies, the creation of dialogue space, and scalable downstream interventions. UNDP’s downstream interventions seek to provide platforms for citizen engagement in democratic processes and facilitate access to skills, knowledge, and new technologies for increased income generation.

Pursuant to the above, the UNDP CO has a need for a Procurement Assistant UNV for ensuring this objective is fully achieved.

Within the delegated authority and under the supervision of the Procurement Analyst the UNV Procurement Assistant will perform the following:

1.1 Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money:

• Ensure full compliance of procurement activities with UNDP rules, regulations, policies, through implementation of effective internal controls. • Elaborate the contents of internal procurement Standard Operating Procedures (SOPs) and map CO procurement business processes in consultation with direct supervisor and office management.

1.2 Organize procurement processes for CO, projects, and other UN Agencies.

• Prepare and conduct RFQ, ITB or RFP, and receive and evaluate quotations, bids or proposals in full compliance with UNDP rules and regulations. • Prepare Purchase orders and contracts in Quantum e-procurement, prepare recurring purchase orders for contracting services, and create vendors and buyer profiles in e-procurement. • Prepare submissions for internal procurement review committees (CAP, RACP, and ACP). • Prepare reports on procurements in CO. • Implement or partake in joint procurement processes for the UN agencies in line with the UN reform.

1.3 Micro Purchasing

• Engage units on specifications of requirements. • Launch procurement enquiries with local suppliers. • Prepare evaluation reports. • Submit for review and approval. • Inform suppliers of placed orders. • Follow up on pending deliveries. • Update clients on status of requests.

1.4 Contract Administration

• Follow up with service providers on delivery timelines. • Note any challenges, constraints, and modifications to timelines. • Update program colleagues.

1.5 Any other related tasks as may be required or assigned by the supervisor.

• Accountability
• Adaptability and Flexibility
• Building Trust
• Commitment to Continuous Learning
• Ethics and Values
• Integrity
• Judgement and Decision-making
• Planning and Organizing
• Professionalism

• Self-Management

  in Procurement and contracting, Logistics and Inventory

Zimbabwe is in Southern Africa and has three seasons, cool and dry from May-Aug, hot and dry from Sep-Nov, warm and wet from Dec-Apr. The capital Harare lies at an altitude of 1450m above sea level. The middle plateau is Malaria free, and prophylaxis is highly recommended in low lying and hot areas. The currency in use is the Zimbabwe dollar and the United States dollar in some places. Foreign exchange bureaus are available, and all basic food and accessories are available. There are public and private health facilities as well as many social amenities available in Harare.

Harare is a cosmopolitan town full of culture and history. It has over a million residents and a large UN agency presence. The Security Level in Harare is classified as Low (Level 2) as per the UN security management system in Zimbabwe. There are no major security challenges to UN operations in Harare. However, individuals must be on the alert as crime, mainly robberies, house break-ins and smash & grab thefts from motor vehicles at traffic lights and road accidents are some of the increasing risks to the UN in Zimbabwe.

Different types of long-term accommodation are available in Harare. House rentals and prices differ depending on size, location, and furnishings. You are advised to check with the UNDSS Security Advisor on recommended areas. Ensure that the property has good access to water with a prolific borehole with a water tank in place. There are a few reliable online platforms available to enable one to find accommodation more smoothly once they are within the country. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.