Procurement Assistant

Logistics & Procurement

Overview

Support procurement processes and vendor management for WHO

You have:

• Bachelor's degree from any recognized University
• Minimum of 3 years' relevant work experience
• Excellent knowledge of spoken and written English
• Proficiency in MS Office software (i.e. word processing, excel, outlook, power point, access etc.)
• Master's degree in administration, management, economics or other relevant areas (Desirable)
• Introductory Certificate in Public Procurement (CIPS-Level-2) or equivalent (Desirable)
• Experience in conducting procurement activities to support implementation of programme activities in UN agency (Desirable)
• Experience in Oracle-based or other ERP system (Desirable)

Contract

This is a No grade contract. More about No grade contracts.

Objective of the programme

The objective of the programme is to deliver WHO Core functions at country level with a particular focus on the Organization’s directing and coordinating role for international health as expressed in the Constitution. The immediate Objective is to develop and sustain WHO as a flexible, learning Organization, enabling it to carry out its mandate more efficiently and effectively.

Description of duties:

Under the guidance of Administrative Officer of WHO Bangladesh and the direct supervision of the respective Head of Procurement, the incumbent performs the following duties:

• Work with the Procurement Team of WHO Bangladesh Quarters to support in processing and managing all procurement requirements for goods and services of projects of WHO Bangladesh in a timely and efficient manner.
• Assist in drafting bidding documents such as Invitation to Tender, Request for Quotations, Request for Proposals and Expression of Interests ensuring the compliance requirements of WHO.
• Support in bid evaluation, price comparison and review process for supplier selection of WHO Bangladesh.
• Perform Order Administrator function and responsibility in the Global Management System (GSM) of WHO which involves creation of Purchase Requisitions, reviewing and converting Request for Pricing Estimates (RPEs).
• Support to maintain coordination with projects of WHO as well as Cox’s Bazar Emergency Sub-office in providing necessary procurement support with relevant procurement planning, updates and shipment delivery status etc.
• Support to maintain communication and liaison with internal and external stakeholders including Regional Procurement Office, Global Service Centre (GSC), WHO Technical Officers and other contractual partners such as C&F agents, related Government officials on procurement and logistics tasks of all projects and updating status.
• Ensure correctness with verification, certification and processing invoices of goods and services delivered to projects through WHO payment system.
• Support to sourcing and updating vendor database of WHO Bangladesh, as and when necessary.
• When necessary, prepare clearance authorization documents for importation and export of project consignments and arrange transportation ensuring cold chain requirements where applicable.
• Support to maintain procurement and shipment database and related information including e-repository of relevant procurement documents, manual filing of procurement documents where necessary.
• Reviews obligating documents, checks them for completeness, and follows on missing information, ensures timely liquidation of obligations, undertakes reconciliation and prepares periodic reports, as required.
• Using appropriate tracking tools, follow-up on and ensure that target dates and deadlines are met, and that correspondence and queries are responded to in a timely manner.
• Perform other related duties and replace colleagues, as assigned by supervisor.

Required Qualifications:

Education:

Essential: Bachelor’s degree from any recognized University

Desirable:

• Master’s degree in administration, management, economics or other relevant areas.
• Introductory Certificate in Public Procurement (CIPS-Level-2) or equivalent

Experience:

Essential: Minimum of 3 years' relevant work experience.

Desirable:

• Experience in conducting procurement activities to support implementation of programme activities in UN agency, International Organization, NGO, Multinational Company, Bank etc.
• Experience in Oracle-based or other ERP system would be an added advantage.

Competencies:

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Moving forward in a changing environment

Languages: Excellent knowledge of spoken and written English.

Computer Literacy: Proficiency in MS Office software (i.e. word processing, excel, outlook, power point, access etc.)

Salary & others benefits:

WHO offers locally competitive packages such as:

• Monthly salary: BDT 72,675.00 (SSA – 5, Step I) (non-negotiable)
• Insurance, Leave and Holidays as per WHO rules.

Additional Information:

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test or a presentation using computer followed by an interview will be held only for qualifying candidates.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to availability of fund and performance.
• For information on WHO's operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• This vacancy is open to Bangladeshi Nationals (all genders) only.
• Qualified female candidates are encouraged to apply.
• Any attempt to unduly influence on WHO’s selection process will lead to automatic disqualification of the applicant.

Apply now

Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: who.int