Procurement Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

OBJECTIVES OF THE PROGRAMME

Working under Outcome 4.3 of GPW13 (Improved financial, human, administrative resources management towards transparency, efficient use of resources and effective delivery of results),the Department of Procurement and Supply Services (SUP) aims to ensure high-quality, consistent and responsive supply services through a collaborative approach to procurement hence supporting an efficient delivery of WHO programmes. The Department has a responsibility for developing supply policies and processes applicable worldwide for sourcing, contracting, purchasing, and shipping.

DESCRIPTION OF DUTIES

Assists the Procurement Officer in the implementation of a range of sourcing strategies.

Assists in the preparation and conduct of tender exercises in view of establishing LTAs.

Supports the maintenance of the repository of WHO portfolio of LTAs.

Assists the Procurement Officer in the performance of all contract related activities pertaining to the LTAs.

Supports the maintenance of WHO E-catalogues.

Prepares and distributes invitations for bids and requests for quotation to qualified suppliers.

Reviews offers and provides input on contract awards, in compliance with the WHO standards,policies and procedures.

Works closely with the Global Service Center (GSC), and Regional Offices for enhanced coordination.

Works in other areas of procurement and administration and performs all other related duties as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education or equivalent academic qualification. Desirable: Additional relevant education in procurement and administration.

Experience

Essential: A minimum of eight years of relevant practical experience in procurement and/or administrative work. Desirable: Experience working in WHO or another UN Agency, preferably in the area of procurement. Relevant experience in the use of Oracle-based Enterprise Resource Planning (ERP) system, SAP or other similar systems.

Skills

The incumbent maintains and updates proficiency in the use of modern office technology through in-house courses, on-the-job training or self-training in or sound knowledge of administrative procedures. Proficiency in the use of standard office software such as MS Word, Power Point, Excel, etc. Ideally with training in online work planning and management systems.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Desirable: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at HUF 6,843,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.