Procurement Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

OBJECTIVES OF THE PROGRAMME

The Department of Finance's objectives are to support Country Offices, Regional Offices and Headquarters in all financial matters to ensure precise and timely services to colleagues throughout the Organization, including hosted entities. Financial services include Treasury, investments, Staff Health Insurance, pension and other insurances. To set financial policy, issue annual financial statements and manage WHO external audit; to maintain transparency, accountability and trust in WHO by all stakeholders. To provide the best customer service possible, facilitating access to benefit entitlements for the WHO family worldwide and efficient processing of all related benefits using innovative technology. The objective of the WHO SHI is to provide for the reimbursement of a major portion of the expenses for medically recognized health care incurred by staff members, and other persons admitted as participants to the SHI. SHI is a separate financial entity, with its own budget and Governance structure. SHI is located within FNM.

DESCRIPTION OF DUTIES

Specifically, the incumbent:a) Assists the Head, SHI in identifying potential HCPs worldwide with whom SHI and its participants would benefit from the establishment of a convention or framework agreement;

b) Maintains a directory of HCPs with whom SHI has signed conventions and framework agreements, including price lists and is responsible for evaluating the HCPs based on a to be developed software, which will enable participants to rate HCPs they have used and recommend to Head, SHI the retention or not of those HCPs with low ratings;

c) Ensures information on all conventions and framework agreements with corresponding prices lists is regularly uploaded to SHI-Online, allowing for consultation by SHI participants;

d) Works closely with the SHI Compliance, Risk and Quality Control Officer. Uploads price lists from signed conventions and agreements to SHI systems, thus facilitating the work of the Compliance team in monitoring any updates, changing trends or price increases for medical treatment in different countries.

e) Assists in the preparation and conduct of tender exercises in view of establishing LTAs.

f) Assists the Procurement Officer in the performance of all contract related activities pertaining to the LTAs and catalogue updates.

g) Contributes to the update and development of Standard Operating Procedures (SOPs) and related trainings;

h) Performs all other related duties as required and backs-up other colleagues during their absence.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education. Desirable: A first level university degree in procurement, business or public administration, management or other fields closely related to the position a definite asset. Procurement Certification (ex CIPS). Information Technology degree, certification or experience an asset.

Experience

Essential: At least 8 years experience in procurement or a health insurance environment, or any field closely related to the position, preferably in an international organization. Desirable: Experience in procurement of goods or services. Experience in the use and/or development and/or implementation of IT projects, databases.

Skills

Describe the essential knowledge and the skills specific to the position:Knowledge of procurement policies and best practices, preferably in the United Nations system. Knowledge of ERP systems, preferably Workday.Knowledge of WHO Financial Regulations and Financial Rules, Staff Health Insurance Rules, WHO procedures and practices an advantage.Effective communication skills and knowlege in negotiations.Very good organizational skills.Ability to meet deadlines.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Moving forward in a changing environment Producing results

Use of Language Skills

Essential: Expert knowledge of English. Desirable: Expert knowledge of French. Intermediate knowledge of Hungarian. Intermediate knowledge of Spanish.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at HUF 6,843,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.