Procurement Analyst

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The United Nations Development Programme UNDP) is supporting the Government of Iraq in responding to the people’s needs in areas that are liberated from ISIL. The Funding Facility for Immediate Stabilization (FFIS) project was created in June 2015, through which UNDP was asked to support the restoration of electricity to revive the liberated cities, the reoperation of water projects, the renovation of damaged networks, and the rehabilitation of health centers and schools.

Under the overall supervision of Head of Procurement and direct supervision of the Procurement Specialist/Team Leader of the Service Centre, the UNV Procurement Analyst will be responsible for the effective delivery of procurement services in order to obtain the best value for money for the UNDP Iraq Service Centre. The UNV Procurement Analyst manages and undertake the procurement for the Service Center and any other Project/Programme as approved by the Resident Representative or Country Director UNDP Iraq. He/She will provide solutions to a wide spectrum of complex issues related to procurement. The UNV Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

Under the Guidance and Supervision of the Procurement Specialist/Team Leader the IUNV Procurement Analyst works for the successful and timely completion of procurement services for the UNDP Service Centre by undertaking the following tasks;

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:





Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system.
Elaboration and implementation of cost saving and reduction strategies.
Conceptualization, elaboration and implementation of contract strategy in the stabilization project including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment and developing mitigation strategies.
Conceptualization, elaboration and implementation of strategic procurement for the office and projects including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.





Ensures efficient management of procurement processes focusing on achievement of the following results:





Ensure quality in the preparation of all procurement documentation including organization of RFQ, ITB, RFP and IC Notices, receipt and evaluation of quotations, bids and proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
Establishment and implementation of proper monitoring system and control of procurement processes;
Preparation and submissions of procurement cases to the UNDP review Committees (CAP/RACP/ACP).
Management of procurement contracts and perform functions of a Buyer in Atlas.
Elaboration and imple

, Accountability, Adaptability and Flexibility, Communication, Integrity, Planning and Organizing, Working in Teams

2 years of relevant experience at the national or international level in procurement management.
CIPS II is compulsory and required.
Experience in Crisis country is a tremendous asset.

UN personnel in Iraq operate in a volatile security environment. In Erbil, personnel work in secured compound with limited access outside of the city, which usually can only be done with stringent clearances and depending on the destination, a military escort. Erbil is a non-family duty station and is classified as security risk moderate. UN personnel in Erbil live in Minimum Operational Security Standards (MOSS) compliant residences outside of the UN compound.

International personnel operating in Iraq must take online security awareness in the field trainings prior to arrival in Iraq and undertake a mandatory Security Induction Awareness Training (SAIT) immediately upon arrival. The Rest and Recuperation (R&R) cycle in Erbil is 8 weeks, with the designated place of R&R being Amman, Jordan. Currently there are UN flights (UNAMI and UNHAS) to and from Iraq, covering Iraq, Kuwait and Jordan. There are many international flights to Erbil, Baghdad and Basrah.

There are some ATMs operational in Erbil (Northern Iraq). The dominant currency in use in Iraq is USD. The Iraq dinar is used with an exchange rate of approximately USD 1 = 1,220 Iraqi dinars. Market is mostly cash-based; both USD and Iraqi Dinar are widely accepted. Payments by credit cards are accepted in limited number of shops. UN personnel need to be culturally sensitive and adjust to the culture of the country.