Procurement Administrator

Finance & Economy Logistics & Procurement

Overview

Support procurement processes and ensure compliance with ECB’s framework.

You have:

• Relevant vocational training or equivalent or a university degree in public administration, business administration, economics, law, engineering or another relevant field.
• A minimum of two years’ experience in public procurement.
• Knowledge of SAP Ariba or another enterprise resource planning system.
• Experience in supporting administrative procedures (e.g. drafting contracts).
• Experience in market research and reporting.
• A track record of teamwork and operational resilience.
• An advanced (C1) command of English and an intermediate (B1) command of at least one other official language of the EU.
• Excellent knowledge of the MS Office package.
• Experience in any part of the procure-to-pay value chain in the field of facilities management (desired).

Contract

This is a Fixed Term contract. More about Fixed Term contracts.

General Information

Type of contract Fixed-term contract, which may be extended subject to individual performance and organisational needs

Who can apply? EU nationals

Salary D (bracket 1 - step 1) full time monthly net salary: €4,182 plus benefits, for further information see what we offer.

Working time Full time

Place of work Frankfurt am Main, Germany

Closing date 04.09.2025

Your team You will be part of the procurement team within the Directorate Administration, reporting directly to the Director Administration. Our Directorate, comprising approximately 170 staff, provides a wide range of support services to the European Central Bank (ECB), including administrative services, premises management, and security and safety operations. We are dedicated to ensuring the smooth and efficient functioning of the ECB by delivering high-quality services and solutions.

In your role as a Procurement Administrator, you will play a key role in supporting the Directorate’s three divisions (Administrative Services, Premises, and Security and Safety) by delivering procurement expertise and ensuring compliance with the ECB’s procurement framework. You will collaborate closely with the Central Procurement Division, which provides central coordination, oversight, advice and support for the ECB’s procurement activities. Together, we aim to ensure value for money, identify effective solutions and facilitate innovation in procurement processes.

This position offers you an excellent opportunity to work in a dynamic and collaborative environment with colleagues from across the Directorate and other ECB business areas and to interact with external providers. You will also have the chance to further develop your process management and analytical skills while contributing to the ECB’s operational efficiency.

The ECB is an inclusive employer and we strive to reflect the diversity of the population we serve. We encourage you to apply irrespective of age, disability, ethnicity, gender, gender identity, race, religious beliefs, sexual orientation or other characteristics.

Your role As a Procurement Administrator you will:

- manage multiple procurement procedures, drafting technical specifications, tender documentation and contracts; - coordinate the evaluation of bids, draft evaluation documents and participate in the negotiation of contracts; - contribute to various steps in public procurement procedures (see Tenders for examples) by, among other things, carrying out market research and providing administrative support; - register procurement procedures and contracts in the ECB’s electronic tendering system (SAP Ariba); - provide advice, support and knowledge of best practices to the various colleagues and teams you interact with; - work closely with all parties involved in procurement processes, both inside and outside the Directorate.

For this role we are seeking candidates who demonstrate the potential for growth, and we will support the selected candidate in their development of the required skills.

The position offers you excellent opportunities to work across the Directorate’s divisions, developing procurement strategies for all areas of facilities management. You will be part of a multicultural team that strives for continuous innovation to make a positive impact on the lives of European citizens.

Qualifications, experience and skills Essential:

- relevant vocational training or equivalent or a university degree in public administration, business administration, economics, law, engineering or another relevant field (see How you can join us for details on degree equivalences); - in addition to the above, a minimum of two years’ experience in public procurement; - knowledge of SAP Ariba or another enterprise resource planning system; - experience in supporting administrative procedures (e.g. drafting contracts); - experience in market research and reporting; - a track record of teamwork and operational resilience; - an advanced (C1) command of English and an intermediate (B1) command of at least one other official language of the EU, according to the Common European Framework of Reference for Languages; - excellent knowledge of the MS Office package.

Desired:

- experience in any part of the procure-to-pay value chain in the field of facilities management.

You are recognised as someone who supports others proactively. You work constantly to improve your own output and you learn willingly from other people’s diverse perspectives. You signal any need for change by explaining it and proposing alternative solutions. Your strong capacity for analytical thinking enables you to work with incomplete information and you deliver in line with stakeholder needs.

You are motivated to contribute to the ECB’s mission, to serve the citizens of the EU as a member of a public institution and to work with colleagues from all over Europe.

You are motivated to be part of our team and to develop and use your skills and competencies to achieve the aims of this position.

Further information The contract offered will be fixed-term, the appointment being for 13 months as of the exact starting date of the selected person.

Temporary appointments may be extended or made permanent subject to organisational needs and budgetary constraints. This may result in a staff member with a non-convertible fixed-term contract being offered a convertible contract in accordance with the ECB Conditions of Employment.

For additional information on this specific vacancy, you can speak to Sonsoles Alonso on +49 (0)69 1344 5738 between 12:00 and 14:00 on Wednesday, 27 August.

Application and selection process The recruitment process for this position will be conducted remotely. It will include a written exercise and an interview.

If you are not selected for this position but are still considered suitable, you will be placed on a reserve list (see step 4 of How we hire), from which you might be considered for similar positions within the ECB.

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Potential interview questions

Added 10 months ago - Updated 9 months ago - Source: ecb.europa.eu