Procurement Administrative Officer

Logistics & Procurement

Overview

Support AirOps Unit with finance and administrative tasks

You have:

• University degree (business-related or accounting).
• Good command of written and spoken English (knowledge of French is a plus).
• Six-sigma training or certification and process mapping or improvement experience desired.
• Computer proficiency (MS Office applications, accounting tools and SharePoint).
• Minimum of 2 years’ experience in accounts payable or procurement process in a large organization.
• High attention to detail and highly organized on files is required.
• Experience in the field of aviation, transportation, or petroleum related industry.
• Experience in accounting works and must have good analytical skills.
• Experience in Accounts Payable, Account Receivable or Treasury functions.
• Experience and proficiency in using invoice processing tools.
• Experience in working with a team in special projects.
• Knowledge on internal controls and procedure compliance is a plus.
• Experience in working with different cultures or nationalities.
• Experience in working with international or non-profit organization is an asset.

What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose

The Procurement Administrative Officer 1 for AirOps mainly provides support works to the AirOps Unit in GVA-HQ regarding financial processes, administration, vendor management and any other task required related to the management of the ICRC’s logistics air operations. They also assist the AirOps Managers and Officers in the field for finance and administrative processes including the AirOps Management System V.4 (AOMS4).

Relationships

• Internally, interacts with the Finance and Administration Division, Air Ops Managers and Officers in the field.
• Externally, interacts with aviation service providers and suppliers.

Accountabilities & Functional responsibilities

• Is responsible for monitoring the receipt and processing of Air Ops invoices in PINS.
• Responsible for IRIS Requisition, PO process, and vendor registration.
• Coordinates with Accounts Payable team any concerns regarding invoices and vendor details.
• Serves as focal point support for all field administrative requests and accounting issues with suppliers and operators.
• Monitor AOMS4 fuel cost summary and reconcile with Fuel Statistics file.
• Assists in the reconciliation of reports data between the Air Ops expenses and activities.
• Closely tracks all cost recovery entries and ensure that receivables are timely collected.
• Closely tracks all fuel and air navigation charges to identify common erroneous or over charging.
• Ensures that all finance transactions are documented and are in line with established procedures.
• Maintain an updated library of Operator Documents in the Knowledge Portal.
• Main support in the vendor information maintenance and administration of procurement tender data.
• Calculates and prepares financial information for invoicing of cooperation contracts.
• Assist in organizing trainings such as DGR training and seminar presentations.
• Performs any ad hoc works as required by Air Ops Management.

Selection Requirements

• University degree (business-related or accounting).
• Good command of written and spoken English (knowledge of French is a plus).
• Six-sigma training or certification and process mapping or improvement experience desired.
• Computer proficiency (MS Office applications, accounting tools and SharePoint).
• Minimum of 2 years’ experience in accounts payable or procurement process in a large organization.
• High attention to detail and highly organized on files is required.
• Experience in the field of aviation, transportation, or petroleum related industry.
• Experience in accounting works and must have good analytical skills.
• Experience in Accounts Payable, Account Receivable or Treasury functions.
• Experience and proficiency in using invoice processing tools.
• Experience in working with a team in special projects.
• Knowledge on internal controls and procedure compliance is a plus.
• Experience in working with different cultures or nationalities.
• Experience in working with international or non-profit organization is an asset.

What we offer

• Diverse and humanitarian-minded workforce
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
• Training opportunities
• Flexible work schedule

Our Values

At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

Application Reminders

If this sounds like a good fit for you, kindly apply through the Apply now button below and attach a copy of your updated and comprehensive resume along with your motivation letter. - Deadline of Application: 27 December 2024 Target Start Date: Immediately Contract Duration: 3 months Office Address: 32/F BDO Life Megaplaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines - Only shortlisted candidates will be notified. This vacancy is open for Philippine residents only.

Apply now

Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: careers.icrc.org