Procurement & Administration Assistant
Assist in procurement and administration support tasks
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Overview
Assist in procurement and administration support tasks
You have:
- Degree or equivalent with 2 years’ experience in procurement/logistics/administration/IT support or similar capacity is preferred
- Good analytical and problem-solving capability
- Confidentiality, reliability and punctuality
- Flexible and service-minded
- Ability to multi-task, prioritize, and manage time efficiently
- Good knowledge and understanding of procurement processes, policy, and systems
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
- Good command of spoken and written English
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
Do you have what it takes to be successful in this role?
- Degree or equivalent with 2 years’ experience in procurement/logistics /administrations/ IT support or similar capacity is preferred
- Provide rapid IT support to program and Plan Pacific staff
- Good analytical and problem-solving capability
- Confidentiality, reliability and punctuality
- Flexible and service-minded
- Ability to multi task, prioritize, and manage time efficiently
- Good knowledge and understanding of procurement processes, policy, and systems
- Team player, comfortable with working with people from different cultures
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) /
- Good command of spoken and written English
Location: Suva, Fiji
Type of Role: Procurement and Administration Assistant
Reports to: Pacific Supply Chain Manager
Grade: A
Closing Date: 30 January 2024
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
Potential interview questions
| Can you describe a time when you had to resolve a significant procurement issue? | The interviewer is looking to assess your problem-solving skills and ability to handle stressful situations. | Focus on the challenges you faced, the steps you took to resolve the issue, and the outcomes. |
| How do you prioritize your tasks in a fast-paced environment? | This question evaluates your time management skills and ability to multitask effectively. | Pro members can see the explanation. |
| What strategies do you use to ensure confidentiality in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
| Tell me about a time when you worked with a diverse team. How did you ensure inclusivity? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a situation where you used your IT skills to support a team or project. What was the impact? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
jobs.plan-international.org
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