PRINCIPAL PROGRAMME MANAGEMENT OFFICER

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UNEP - United Nations Environment Programme

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Application deadline 1 year ago: Wednesday 14 Dec 2022 at 23:59 UTC

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Contract

This is a D-1 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 15 years of experience, depending on education.

Salary

The salary for this job should be between 191,645 USD and 241,836 USD.

Salary for a D-1 contract in Nairobi

The international rate of 128,707 USD, with an additional 48.9% (post adjustment) at this the location, applies. Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

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Org. Setting and Reporting The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UNEP's Corporate Services Division (CSD) is the guardian of UNEP's corporate interest, mitigating its exposure to risk and supporting the organization with management tools, plans and related capacity building. It oversees UNEP’s efficient and effective management, in line with UNEP's accountability requirements, rules, regulations and UN core values.

This post is located in UNEP’s MEAs Advisory Unit in the Corporate Services Division at the Nairobi duty station. Under the supervision of the Division Director the incumbent is the senior officer responsible for all administrative and operational components of the relationship between UNEP and Multilateral Environmental Agreements (MEAs) and will be responsible for the following duties:

Responsibilities 1) Strategic and Operational Leadership and Planning: - Oversees the management of activities undertaken by the Unit, supervises the team and ensures that programmed activities are carried out in a timely fashion and coordinates work in the different areas both within the Unit and Division, with Secretariats of Multilateral Environmental Agreements (MEAs) and other UNEP Divisions and/or organizations of the United Nations System, as appropriate. - Oversee the development and implementation of the work plan of the unit including alignment with Divisional priorities and allocating resources for the completion of outputs and their timely delivery. - Conceptualizes, prepares, and inputs on policy and administrative decisions/guidance to support the achievement of the objectives of MEAs within the parameters of the UN Secretariat rules and regulations and UNEP guidance on administrative, budget and human resources matters. - Ensures key organizational priorities of the UN Secretariat and UNEP are shared with MEAs for information/adoption; providing support and guidance as needed to ensure a cohesive and aligned overall organization.

2) Senior Engagement, Coordination and Liaison: - Ensures one-stop liaison, coordination and quality service provision to MEAs across the various units within CSD and UNON. - Develops mechanisms to manage escalated requests and their delivery informed by best practice of service and shared service providers. - Develop monitoring and feedback mechanisms to support effective implementation of the relevant MoUs and other administrative coordination agreements in place. - Support efficient and cost-effective management practices across MEAs by promoting best practices, shared services and other tools as needed. - Coordinates the cooperation with and provision of support to the MEAs secretariats, providing substantive operational contributions to the implementation of their Programme of Work and interacting with and supporting them in preparation for meetings of MEAs governing and or subsidiary bodies particularly in relation to budget and other procedural administrative requirements which may arise. - Leads knowledge management and capacity building initiatives with MEAs administrative and finance teams through the development of networking forums; facilitate cross MEA sharing on substantive issues involving budgetary and operational matters including audits, pillar assessments, verifications, risk management etc. - Provides support to MEA Secretariats administered through UNEP Divisions based on efficiencies of sharing solutions to common issues and requirements that emerge with parties - Ensure periodic reviews and updates of MoU, financial frameworks, or other administrative tools agreed by the entities to incorporate new agreements or policies promulgated by the UN/UNEP when needed.

3) High level support to MEAs Governing Bodies: - Represent senior officials of UNEP such as the Executive Director, Deputy Executive Director, Director of Corporate Services Division with Executive Secretaries and their parties as required. - Oversee the preparation of key reports of the Executive Director on administrative and budgetary matters as well as other informational notes and presentation to Parties as requested or required by established schedules. - Engage with MEAs in advance of key meeting milestones to ensure alignment on policy positioning on operational issues and providing guidance and input where needed. - Support and coach relevant financial and administrative MEA teams to deliver high quality draft decision papers or reference documents and serve as a technical advisory source when needed. - Participate and support in Conference of the Parties (COPs) and other relevant MEA governing bodies meetings and provides substantive expertise on administrative, financial and budgetary issues and ensures alignment with procedures and policies. - Engages closely with the Law Division on preparation of COPs and other statutory meetings. - Leads team members efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensures that everyone can discover, access, integrate and share the data they need. - Performs any other duties as assigned.

Competencies PROFESSIONALISM: Capacity to coordinate and execute multiple strategic deliverables within agreed timeframes. Knowledge of inter-governmental and inter-agency negotiations and networking functions. Knowledge and capacity to link organizational and strategic objectives to key deliverables of MEAs. Ability to manage and navigate administration of complex MOUs related to administrative and operational needs. Manage, prepare and amend MOUs to guide UNEP’s engagement with new MEA partners. Demonstrated working knowledge of managing varied operational issues such as legal, administration, finance and HR. Ability to apply UN rules, regulations, policies and guidelines in work situations. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

BUILDING TRUST: Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidences in colleagues, staff members and clients; gives proper credit to theirs; follows through on agreed upon actions; treats sensitive or confidential information appropriately.

JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law, social sciences, or related area is required.

A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Work Experience A minimum of fifteen (15) years of progressively responsible experience in administration, programme management, financial management, budget or related field is required.

Ten (10) years of management experience at the international level, including experience managing cross-functional teams comprised of persons from diverse professional and cultural backgrounds is required.

Demonstrated senior management experience with the application of administrative, financial, human resources or other operational areas as guided by policy is required.

At least two (2) years of experience with the inter-governmental processes; multilateral and international mechanisms established by UN or other inter-governmental bodies or in support of negotiations and international agreements is desirable.

Experience in programme planning and analysis is desirable.

Experience in policy and strategic planning is desirable.

Experience coordinating initiatives across major stakeholders is desirable.

Experience in analyzing audit reports, applying financial control and reporting procedures are desirable.

Experience in data analytics or related area is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of other official United Nations languages is desirable.

NOTE: ''Fluency'' equals a rating of ''fluent'' in all four areas (read, write, speak, understand) and ''Knowledge of'' equals a rating of ''confident'' in two of the four areas.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Appointment against this position is for an initial period of one (1) year and may be subject to extension.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Candidate Profile (CP) and motivation statement.

An impeccable record for integrity and professional ethical standards is essential.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Internal Applicants – When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

On-line applications will be acknowledged where an email address has been provided. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 1 year ago - Updated 1 year ago - Source: careers.un.org