Premises Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Under the overall supervision of the Chief of Mission and Resource Management Officer, the direct supervision of the Administrative Officer (Fleet and Facilities), the Premises Assistant will be responsible for providing necessary support in matters of the renting of IOM premises in Ukraine, as well as related to that procurement, recruitment, maintenance, refurbishment, security, administrative and assets management.

1. Assist in coordinating relations with the owners of the premises that IOM rents in Ukraine, including working premises, warehouses, and common premises with other UN Agencies.
2. Assist in Monitoring and tracking existing contracts with the owners of the premises to coordinate timely renewal of the contracts and payments.
3. Provide necessary assistance in negotiating with the owners of the premises whenever IOM plans to rent new premises. This may include travel to the locations where IOM plans to rent premises and participate in meetings with the owners of the premises.
4. Provide necessary assistance in coordinating all relevant refurbishments, repairs and maintenance of the premises that IOM currently rents, including contribution to hiring necessary construction and design capacities when needed.
5. Assist the Administrative officer to do PR, OIPA and do budgeting (forecasts) for the fleet (based on actual and projected transport usage and needs) and facilities, including for staffing, equipment, materials, and supplies with the guidance of the Finance team. Participate in monitoring and approving of expenditures.

The successful candidate is expected to demonstrate the following values and competencies:

Values • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate. • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

supervising the development and implementation of administrative control procedures. • Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis; excellent level of computer literacy; • Good knowledge of SAP/PRISM an advantage • Orientation for results • Negotiations skills

As it is a national UN Volunteer's assignment, the volunteer shall organize his/her accommodation by themselves.

This is a full-time assignment. The contract lasts for the period indicated in the vacancy with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.

Entitlements of National UN Volunteer Specialist (Kyiv Duty Station):

Monthly Volunteer Living Allowance (VLA): USD 1534

VLA (equivalent in UAH) is provided monthly to cover housing, utilities and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSc applies hardship classification to duty stations in Ukraine as “E”.

• USD 400 entry lump sum, one-time payment.

Medical and life insurance: • Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum. Leave entitlements: • Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. • Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period • Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

You can check full entitlements at the duty station at https://app.unv.org/calculator.

The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos