Pre-Award Grants Management Intern

Job Description

TITLE: Pre-Award Grants Management Intern LOCATION: 100% Remote START DATE: Summer 2023 DURATION: 10 – 15 Hours Per Week; Opportunity to Renew

BACKGROUND: The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. At work in over 40 countries and 28 US cities to restore safety, dignity, and hope, the IRC leads the way from harm to home. Domestically, our 28 offices across the US ensure new arrivals have food, shelter, and clothing and work with refugees to help them gain self-sufficiency.

SCOPE OF INTERN WORK: This internship is an excellent opportunity for a current graduate/undergraduate student to gain exposure to the operations of a large international organization while practicing and applying Grant Management methods to maximize the reach of IRC programming in San Diego CA. The Pre-Award Grants Management Intern will work closely with the Grants Manager and Grants Coordinator on three initiatives.

The first is on building and maintaining a pre-award and prospecting database. The second is to provide material support, such as the drafting of concept notes for programs that are both client and donor-facing. The third is an initiative to work closely with the Grants Coordinator to update and maintain our grant management database on the Asana Platform.

RESPONSIBILITIES: (Scope could be further tailored depending on the final match of intern-to-opportunity) Work closely with the Grants Manager and Grants Coordinator to review IRC San Diego's donor prospecting strategy, grow a database for opportunities identified, and conduct ongoing research related to the pre-award grant processes. Work closely with the Grants Coordinator to maintain the Asana database and the Proposal Data Bank that houses relevant and common proposal data that can be updated regularly. Update program materials (such as one-pagers, concept notes, and office brochures), involving coordination between program staff to update information. This will result in the creative design of materials distributed among internal IRC Staff. This effort will increase internal referrals' efficiency and visibility of IRC programming in the community. Research best practices for assigned topics. Provide support as needed in other areas of identified projects.

LEARNING OBJECTIVES: Student will gain experience in grant management, which is a crucial skill to move up in the non-profit sector. Students will learn more about the pre-award process for building a funding portfolio in a non-profit. Student will learn the basics of proposal development and play a key role in ensuring proactive responses to business development needs. Student will develop an in-depth understanding of IRC Resettlement, Asylum, & Integration programming. Student will practice graphic design by developing materials shared across a diverse range of stakeholders. Student will gain experience drafting material for internal marketing and communications of aligned projects.

Qualifications

REQUIREMENTS: Currently enrolled graduate student or undergraduate student in a related field of International Relations/Development, Social Work, Global Human resources, Learning and Development; Non-Profit Management, International Business, or other relevant fields. Comfort with research, organizing content, and liaising with staff. Strong writing skills and graphic design experience. Excellent organization skills, strong communication and interpersonal skills, and ability to collaborate. Ability to use basic functions of Microsoft Excel and other Microsoft Office programs English fluency is required. Experience with Asana (a web app designed to organize, track, and manage) is a plus. Intern will need to supply his/her home workspace, computer, internet access, etc.

This position reports to the Grants Manager.