Portfolio Management Intern

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background information- ECR

Geneva, Switzerland Office, within the Europe and Central Asia Regional Office (ECR) supports UNOPS offices in the region, providing management and financial/programmatic oversight of Global and Country specific Portfolios, Clusters and Operations Centers including hosting services, fund management, management advisory services, implementing projects, procuring goods and services and managing human resources. ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region

Background Information - Job-specific

The Portfolio Management Intern is responsible for day to day implementation and operational support to various UNOPS Geneva based partners. The individual will work in close collaboration with the operations, programme and project teams in Geneva Office and ECR, UNOPS HQ and partner UN agencies’ and Government officials for successful service delivery.

The Internship might be needed for multiple positions in two different duty stations, Geneva-Switzerland and Copenhagen-Denmark.

Functional Responsibilities

The incumbent is expected to support the efficient functioning of the team through following assignments:

• Assist with tracking and processing invoices and payments in UNOPS ERP system, creating journal entries as required;
• Assists the different teams on a wide range of tasks related to data collection, review and analysis;
• Assists with reporting of data; developing different dashboards; communicates with colleagues in areas requiring verification and additional information;
• Supports system development and process improvement initiatives;

• Provides project management support and innovative solutions to project activities;

• Participates in internal and external meetings, events related to partnerships and project operations. Assists with maintaining an updated database of partners and relevant materials;

• Assists with the development of various materials with respect to trainings, events, PowerPoints, guidance notes and templates. Reviews supporting documents ensuring completeness and accuracy;
• Assists the UN Partners team on risk management, mitigation strategies and opportunities;
• Assists the UN Partners team on integrity due diligence checks of potential partners;
• Assist the provision of administrative, travel, procurement, HR and logistics support required for the portfolio.
• Provide support to the portfolio, ensuring that relevant project support functions requiring programme and operational support are provided in a professional and timely manner;
• Support the identification and documentation of best practices and lessons learnt, including coordination and organization wide implementation of knowledge sharing and documentation methodologies
• Provides support on other matters relevant to UN Partners.

Training components and learning elements

The incumbent will have full access to the Portfolio files, in particular to files and products developed in the context of the implemented activities.

The incumbent will also have full access to UNOPS intranet, the Project ERP system and the Communities of Practice (COPs) in Project Management, Gender Mainstreaming etc.

Participation in training courses

The incumbent will have access to the UNOPS Learning Zone and apply for training in Programme Management, Gender Mainstreaming, Coaching, and mandatory training as per UNOPS policy.

Terms and Conditions

The internship comes with no expectations of future employment with UNOPS as a direct result of the internship.

Monitoring and Progress Controls The incumbent will define his/her own performance indicators responding to the priorities identified with his / her supervisor. These indicators will be assessed in accordance with performance management policy for internships.

Education/Experience/Language requirements

Education : The applicant should have one or more of the following:

• Bachelor's degree (completed)
• have graduated from studies within three (3) years prior to the start date of the internship.
• enrolled in a postgraduate program (Masters)

Experience :

• Applicants are not required to have professional work experience, but experience in writing and editing is desirable.
• Experience in Office software packages (Word, PowerPoint) and advanced knowledge of spreadsheet (Excel).
• Experience in use of various data management systems, platforms and technologies is an asset.
• Experience in use of project management tools is an asset.
• Experience in use of Google Suite is an advantage.

Language : - Fluency in written and spoken English is required. - Knowledge of other United Nations languages (Arabic, Mandarin Chinese, French, Russian, and Spanish) is an asset.

• ● A Master’s Degree in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, International Relations.

● Bachelor’s degree in combination with relevant additional experience may be accepted in lieu of the advanced degree.

• ● A Master’s Degree in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, International Relations.

● Bachelor’s degree in combination with relevant additional experience may be accepted in lieu of the advanced degree.

• ● A Master’s Degree in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, International Relations.

● Bachelor’s degree in combination with relevant additional experience may be accepted in lieu of the advanced degree.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Intern Contract level: Intern (I) Contract duration: 12 Months

For more details about the Internship modality, please follow this link:

http://https//jobs.unops.org/Pages/About/WhatWeOffer.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
• This position is located in a family duty station
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.