Polio Eradication Programme Roster - Administration and Finance Officer

Contract

This is a Multiple grade levels contract. More about Multiple grade levels contracts.

Purpose of the Position

In the context of the GPEI support to the outbreak response at the country level, the incumbent will have front line responsibility for managing, and coordinating services provision in some or all the following areas: human resources management, financial management, preparation and oversight of plans and budgets for the responses to poliovirus outbreaks, management of finances, office premises, procurement, security compliance, and information technology. The incumbent will work under the supervision of the Outbreak Coordinator or Operations Manager, in collaboration with health authorities, and with GPEI partners.

Please note that opportunities exist at P3 and P4 levels.

Objectives of the Programme and of the immediate Strategic Objective

The Global Polio Eradication Initiative (GPEI) aims to protect future generations of children from the threat of polio paralysis. The primary means of achieving this goal is to halt poliovirus transmission in countries where the disease is still endemic and to ensure a rapid and effective response to poliovirus outbreaks in polio-free countries.

Organizational context

Working closely with counterparts from the GPEI and MoH, the incumbent will supervise the administrative and financial management of the polio eradication programme at the country level, ensuring the overall compliance with all financial and administrative regulations, as well as with emergency Standard Operating Procedures (SOPs). The incumbent will lead a team of administrative staff and communicate with counterparts within the organization to facilitate the coordination and implementation of the organization's financial management and administrative services. In addition, S/he will interact with other UN agencies, external vendors, and other service providers. It is for the purposes of ensuring efficient and smooth administration services are maintained for the effective planning and prompt implementation of polio surveillance and vaccination activities.

Summary of Assigned Duties

During deployment, the duty station may change, and duties may be modified, based upon the technical needs of the Programme. The incumbent will perform all or some of the following duties:

• Plan, recommend and implement systems, norms and procedures, in compliance with existing policies and SOPs, for the administration monitoring, control and evaluation of human, financial and material resources processes within the scope of the GPEI country program.
• Support planning processes and formulate general and specific budgetary estimates for the polio surveillance and immunization activities; ensure the management of funding allocations and awards; track and report on financing against budget; support, monitor and report on financial implementation in compliance with rules, emergency SOPs and delegations of authority.
• Provide managerial and administrative support in the implementation of the polio programme operations through initiation of relevant proposals for all planned activities, in cooperation with the resource mobilization team, monitor and follow-up on donor proposals and reporting deadlines; ensure payments are made to support polio programme plans and in compliance with rules and procedures.
• Provide a range of human resources services, including forecasting future needs, coordinating/ facilitating rapid deployment of surge staff and international responders, sourcing, recruitment, medical clearance, travel to the relevant duty station, entry formalities, briefing and training, onsite administrative support, de-briefing and performance evaluations. Track and report on HR requirements against plans, status of filled positions/vacancies, in collaboration with the relevant Regional Office and/or HQ.
• Manage procurement of services and all necessary supplies required for support of the emergency programme, track inventory, coordinate with logistics and HR to provide supplies and equipment to the local response team. Participate in local contract review committees and ensure best value for money in procurement practices as per the delegated authority. Ensure appropriate asset management; provide relevant reports to the management.
• In case the Field Security Officer position is not established in the duty station, coordinate with the United Nations Department of Safety and Security (UNDSS) and the Regional Field Security Officer to ensure the safety of all WHO staff and responders, Minimum Operating Security Standards (MOSS) compliance, timely report on security related incidents, disseminate security and travel advisory information and arrange security briefings and training of staff.
• As required, supervise Information Technology support services provided either by local Information technology technicians. Oversee the monitoring and assessment of end user support, management of the local office infrastructure.
• Oversee and consolidate the replies to audit reports and comments, review and follow- up on any outstanding audit recommendations related to the different areas of management and administration.
• Perform any other incident-specific related duties, as required by the functional supervisor.

Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Creating an empowering and motivating environment
• Ensuring the effective use of resources

Functional Knowledge and Skills

• Thorough knowledge of administrative and management principles and practices (including, but not limited to the areas of Human Resources, Finance, Budget, Procurement and Security).
• Excellent time management skills and the ability to work under pressure.
• Demonstrated ability to act independently and exercise sound judgement.
• Advanced leadership skills and proven ability to coach and motivate staff.
• Skills in programme formulation, design and research development an asset.
• Proven ability to translate requirements into workable solutions.

Education Qualifications

For the P3 level

Essential: A first level university degree in public or business administration, finance or accounting, human resources management or other social studies from an accredited/recognized institute.

For the P4 level:

Essential: An advanced university degree (Master’s level or above) in public or business administration, finance or accounting, human resources management or other social studies from an accredited/recognized institute.

Experience

For the P3 level

Essential:

• At least five (5) years of relevant experience, combined at the national and international levels in management and administration.
• Experience in supporting emergency or health outbreak operations.

For the P4 level

Essential:

• At least seven (7) years of relevant experience, combined at the national and international levels in management and administration, including supervision of staff.
• Experience in supporting emergency or health outbreak operations.

Desirable:

• Experience in developing countries.
• Prior humanitarian working experience at field level, with WHO, other UN agency, health cluster partners, recognized humanitarian organizations or with an international nongovernmental organization.

Use of Language Skills

• Excellent knowledge of English or French (depending on the country of assignment).
• Knowledge of Spanish, Portuguese or Arabic would be an asset..

Other Skills

• Excellent knowledge of Microsoft Office applications
• Good general knowledge of enterprise resource planning systems.

Additional Information

• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: https://www.whed.net. Some professional certificates may not appear in the WHED and will require individual review. For information on WHO's operations please visit: https://www.who.int.
• WHO is committed to workforce diversity.
• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice - https://www.who.int/about/who-we-are/our-values
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority. The execution of the work under a consultant contract does not create an employer/employee relationship between WHO and the Consultant. WHO shall have no responsibility whatsoever for any taxes, duties, social security contributions or other contributions payable by the Consultant. The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by WHO.
• The purpose of this vacancy is to develop a list of qualified candidates for inclusion in this advertised roster. Successful candidates will be placed on the roster and subsequently may be selected for consultancy assignments falling in this area of work or for similar requirements/tasks/deliverables. Inclusion in the Roster does not guarantee selection to a consultant contract. There is no commitment on either side.