Policy Project Manager

Job Description

Background/IRC Summary: Background: Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees who fled war or disaster.

The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through 25 offices in cities across the United States, the IRC also helps refugees and other immigrants resettle in the U.S. and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we work with and serve.

The Global Policy & Advocacy Department (P&A) is a dynamic team whose mission is to use the IRC’s field knowledge, role as expert witness, evidence and solutions to shift the agenda and decisions of policy makers for the benefit of our clients. The P&A team seeks to develop the IRC as a thought leader, and drive transformational change in the humanitarian sector. Specifically, we work to achieve improvements in aid effectiveness through evidence-based solutions; speak out on challenges facing the people we seek to assist; and to promote solutions for protracted displacement.

Job Overview****: The Policy Project Manager handles planning, logistics and relationship management needed to develop collaborative policy/advocacy products, events and activities, and to convene internal and external experts to better understand and identify solutions for specific policy issues facing our clients. The Manager will work closely with colleagues on the Policy and Advocacy Team, the Marketing and Mobilization Team, programmatic units and other internal partners to plan and supervise the implementation of rapid and long-term projects, including developing project plans, handling coordination communications and tracking progress. The Manager will identify external experts to engage on specific projects, facilitate strategic meetings, coordinate production of policy products and events, and develop external amplification opportunities. This position reports to the Senior Director of Planning and Operations.

Major Responsibilities:

- Partner with the Senior Director and Policy and Advocacy colleagues in the design and implementation of policy projects, products and activities, ensuring that planning and logistics enable diverse participation - Develop detailed project plans to establish roles and responsibilities, set timelines and deliverables, track progress and oversee projects from concept to completion - Communicate with partners at all levels, including leading kickoff meetings, project reviews, and ongoing project updates - Support the development of, and lead the execution of, departmental communications and internal organization-wide communications, and external communications as relevant - Provide knowledgeable, professional, and efficient support to relevant internal partners - Identify and develop project tools, templates and workflow trackers - Establish and maintain relationships with external experts and vendors to plan and implement convenings - Work closely with Senior Director to handle consultant hiring and payment, manage expenses and oversee grant spending and reporting - Coordinate event logistics both in-person and online

Key Working Relationships:

Position Reports to: Senior Director, Planning and Operations

Position directly supervises: none Indirect Reporting: none

Other Internal and/or external contacts:

Internal: Policy and Advocacy Team colleagues; Marketing and Mobilization colleagues; President’s Office; Facilities Unit

External: 3rd party policy experts and vendors related to events production

Job Requirements:

Education: Bachelor’s degree in Public Policy, Public Relations, Communications or related field.

Work Experience: 3-6 years’ experience ideally in project management, public policy or communications

Minimum:

- Experience in project management or production coordination preferably for policy or advocacy work - Exceptional organizational skills, including the ability to work under pressure in a deadline-driven environment - Excellent communication and interpersonal skills; ability to work effectively and adaptively in a highly collaborative, interdependent team environment - Solid understanding of project management methodology including the ability to develop detailed project plans, budgets, status reports etc. - Knowledge of design and copy writing/editing processes - Strong understanding of Microsoft Office products

Preferred:

- Experience with grant management - Familiarity with humanitarian aid sector - Familiarity with public policy and advocacy strategies

Working Environment: Standard Office Environment - this role may require working remotely part time.

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IRC is an Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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Qualifications