Planning & Monitoring Specialist, P3, Fixed Term Appointment, Warsaw, Poland

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 74,649 USD and 97,747 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, care

Since the escalation of the conflict in Ukraine, close to 2.7 million people have crossed the border into Poland. The majority of them are women, children and the elderly. Children have faced severe stress; protection risks prior or during displacement are growing.

The national systems in Poland, as well as local organisations and volunteers, have responded quickly to accommodate the huge volume of new needs. UNICEF has moved rapidly to establish a presence in Poland and respond to the crisis both in terms of its own programming and through interagency contributions, including as a co-lead of the child protection and education sectors of the response.

UNICEF in Poland is currently involved in the response by supporting the national government and local partners in delivering essential psychosocial support, education, health and protection services. For example, we are currently supporting municipalities to expand services; working with local providers to embed psychosocial support in schools; support teacher training and provision of needed learning supplies, short term expansion of capacities to absorb children into education and increasing access to digital learning solutions, support the demand for routine immunisation among caregivers and working with diaspora organisations to support longer term integration and social cohesion.

How can you make a difference?

Under the guidance and supervision of the Country Coordinator the Planning and Monitoring Specialist coordinates and facilitates the Poland Office’s planning and monitoring process. He/she works closely with other UNICEF programme sections, the Regional Office and relevant external partners to design and implement prioritized and realistic planning & monitoring activities, that provide all the relevant and strategic information needed to manage the Office Programme and adhere to organizational planning and reporting requirements.

S/he is also responsible for producing monitoring tools and reports based on quality data and information compiled, analyzed and disseminated with the participation of all concerned partners, to assess progress towards expected annual and multi-year results.

The incumbent will also be responsible for organizing and supporting the delivery of specialized training, including the design of materials and methods (especially on RBM).

Summary of key functions/accountabilities:

1. Programme Planning

Support the Poland Office and national partners to develop equity-focused and results-based Programmes and workplans with measurable indicators and targets aligned with the Refugee Response Plan and other guiding documents that provide the basis for implementation, performance monitoring and reporting.

Duties & Tasks

• Provide support to the Country Coordinator on the full spectrum of planning-related responsibilities Special support will be required in the development of the programme frameworks including indicators, baselines and targets which will form the basis for future monitoring and reporting.
• Organise and manage annual/mid-year/mid-term/end-term performance reviews ensuring consistency with objectives and goals set out in the program documents.
• In close collaboration with programme sections, effectively monitor and report on intersectoral programme results, cross-sectoral programme component results to facilitate programme coherence and convergence.

2. Programme Monitoring

Ensure that the Office has quality information to assess progress towards expected results established in programs and work plans.

Duties & Tasks

• Provide technical support to ensure that a set of programme performance indicators is identified and adjusted as necessary, with inputs of all concerned partners to assess progress towards expected annual results in the context of Humanitarian Program Documents (HPDs) and Work Plans.
• Coordinate with partners to ensure that monitoring systems are properly used, and that data collection and analysis from field visits are coordinated and standardized across programmes to feed into programme performance monitoring.
• Lead the development of programme monitoring frameworks for cross-sectoral and convergent programming.
• Provide technical support to the programme staff to roll-out programme monitoring mechanisms including mid-year and annual reviews, mid-term reviews, and strategic moments of reflection, to record the progress and identify potential bottlenecks to be addressed by the programme sections and field offices.
• Provide technical support to, and closely collaborate with and coordinate the work of the Knowledge Management Officer, Monitoring and Reporting consultants and HACT Focal points to ensure that HACT monitoring constitutes an integral part of the comprehensive monitoring system.

4. Reporting

Ensure that internal and external partners (Regional Office, HQ, donors and national counterparts) regularly receive up-to-date and accurate information on the programme results produced by the Country Office.

Duties & Tasks

• Analyse planning, monitoring and key programme performance indicators, and provide inputs to management reports including the relevant reporting, as well as reporting on SMQs and KPIs among others.
• Provide regular updates to the UNICEF monitoring/reporting platforms (RAM etc.) as well as on ad hoc requests from the Regional Office/HQ, and support programme sections in RAM-related reporting.
• Collaborate closely with the Sections Chiefs to ensure quality assurance to donor and Poland Office reports, proposals, and CSO programme documents in line with RBM principles, with emphasis on equity and gender considerations.

4. Planning, Monitoring and Reporting Capacity Building.

Ensure that the planning, monitoring, and reporting capacities of Office staff and national partners – government and civil society – are based on relevant and updated evidence and adhering to RBM principles thus enabling them to more effectively engage in planning and monitoring processes.

Duties & Tasks

• Promote awareness and understanding of the shared responsibility of RBM among staff members, and national partners through communication, training, learning and development activities organization-wide.
• Support the Planning and Monitoring Section in the development and implementation of a strategy/approach for RBM capacity building through a participatory process with sectoral and zonal staff as well as a national partner.
• Support the conduct of quality reviews of donor proposals and reports, as well as draft HPDs, and PCAs, from an RBM perspective.

To qualify as an advocate for every child you will have…

• Advanced university degree in social sciences, statistics, planning development, planning, or another relevant technical field is required.
• Five years of progressively responsible relevant professional work experience at the national level in programme planning, implementation, and monitoring.
• Practical experience in monitoring large programmes will be an asset. Relevant experience in program/project monitoring and evaluation in a UN system agency or organization is an asset.
• Experience in both development and emergency setting is an advantage.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS).

Core competencies required for the position:

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

[Remove below text if not a child safeguarding elevated risk role]

[If applicable] This position has been assessed as an elevated risk role for Child Safeguarding purposes as it is either: a role with direct contact with children, works directly with child, is a safeguarding response role or has been assessed as an elevated risk role for child safeguarding. Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) applies.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable [Insert diversity profile] are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.