Planning and Control Manager P4 - Rome, Italy

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you a senior Technology professional interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people?

If so, an exciting & fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

DEADLINE FOR APPLICATIONS

Applications must be submitted by Tuesday, July 12, 2022 (11:59 PM CET)

WHO WE ARE

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse, and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
• We offer an attractive compensation package (please refer to the Terms and Conditions section)

ORGANIZATIONAL CONTEXT

WFP Technology Division (TEC, formerly known as the IT Division) is the digital business engine of the World Food Programme, providing the business with multi-pronged and resilient technical capabilities able to respond with the agility required in humanitarian operations.

Technology and connectivity are rapidly reaching some of the most vulnerable people and places affected by crisis, but they are also increasingly expanding to the services responding to those same crises. As one of the main humanitarian actors, WFP has the opportunity and the obligation to leverage data and technology to better know and serve those in need by digitally transforming the way it works. Such ambition led to a plan aimed at establishing, integrating, and mainstreaming the core elements of an end-to-end digital business process.

The Technology Division (TEC) has embarked in a transformation journey to become a flexible, customer-centric, digital leader and is currently looking for a Planning and Control Manager to join the Resource Management Branch (TECR) and lead the way in diving greater discipline and planning across the TEC function. This will be achieved by an analytical, target-driven and evidence-based approach reinforcing analysis on TEC performance and compliance, delivery of commitments and continuous improvement practices (in programme/risk and inventory management) supporting WFP Strategic Plan and the IT Strategy.

This position is based in HQ, Rome and reports to Chief TECR.

THE ROLE

The Planning and Control Manager will contribute to overseeing the successful implementation of a comprehensive workplan across the division in a consistent and coordinated manner by ensuring resources are linked with outcomes. You will provide strategic, managerial and operational support to the Technology Division in the achievement of results, work closely with Branches focal points and Programme Managers to ensure projects and programmes are effectively and efficiently implemented and support/lead multiple initiatives to improve planning and administrative processes.

You will also advise and make recommendations to establish effective risk assessment and risk management activities; ensure the application of controls and compliance with policies and procedures; lead the implementation and centralization of inventory management strategies within the division and contribute to the overall effectiveness of operations and optimization of TEC resources through continuous improvement practices.

KEY ACCOUNTABILITIES (not all-inclusive)

• Drive the development and monitoring of a holistic yearly work plan for TEC by ensuring resources are linked with outcomes while driving and coordinating the planning activity between Branches.
• Contribute towards the development of a wide variety of programmes/initiatives, plans and processes, ensuring alignment with the IT Strategy and the divisional goals;
• In collaboration with Fund Management, provide inputs for the creation of the 2023 Annual Budget Plan and refine the previous exercise- lead sessions with branch focal points, define clear activities and KPIs.
• Coordinate the development of systems and tools that ensure effective performance reporting in line with WFP and UN policies and practices (serve as focal point for corporate reporting). Identify gaps and challenges in existing reporting systems, gather information, generate strategies and devise effective solutions to be implemented.
• Ensure that sound project management processes are established and maintained, and facilitate Project Management knowledge sharing across the Division;
• Drive change processes ensuring that change initiatives focus upon improving performance;
• Ensure risk management is embedded in planning and decision making through leading the development and monitoring of key risk metrics and indicators, regular updates of risk registers, and progress on the implementation of risk mitigation actions.
• Coordinate all TEC Branches and deal with Enterprise Risk Management Division (RMR) to ensure the Risk Registers are continuously reviewed, updated and communicated to the respective stakeholders.
• Manage the implementation and centralization of inventory management strategies within the division in coordination with all MSD- Asset team and TEC Branches to reduce count discrepancies and make the best use of resources.
• Oversee TEC Administration pool (which directly reports to Chief TECR and functionally reports to Chiefs’ branches) to optimize business operations in the Division (e.g. procurement orders, travel management, space management) and create opportunities of efficiency, cost-effectiveness and improvement of timeliness of operations and services.
• Promote an atmosphere of cooperation and collaboration.
• Other duties as needed.

QUALIFICATIONS AND KEY REQUIREMENTS

EDUCATION:

You have:

• Advanced University degree in economics, business administration, project management or related field or First University degree with additional years of relevant experience.

EXPERIENCE:

You have:

• Minimum 8 years of relevant post-graduate professional experience in the following fields of work: programme/project management, planning and inventory management, risk management and strategic advisory support or oversight to senior management.
• Experience in analyzing and translating user requirements into new business processes and applications.
• Ability to operate in distributed/decentralized teams, and engage with and support partners.
• Ability to perform under pressure, to multi-task, to navigate through multiple priorities and conflicting requests.
• Ability to work independently through appropriate personal initiative and regular follow-ups.
• Highly developed written and oral communication skills with the ability to influence and adapt communication styles to different situations and individuals.
• Collaborative hands-on team member and relationship- builder with a facilitative nature and strong business partnering skills towards colleagues and stakeholders.
• Positive and resilient, passionate about change and driven to exceeding client’s expectations through exceptional delivery.
• Ability to provide guidance to staff to ensure appropriate development and enable high performance.

KNOWLEDGE AND SKILLS:

You have:

• Advanced technical knowledge in monitoring and data analysis through professional work experiences.
• Excellent ability in implementing monitoring activities, data gathering and analysis.
• Understanding of the technologies available in the market.
• Outstanding communicator, verbal and written. Demonstrated negotiating, cultural sensitivity and diplomatic skills.
• Strong organizational, prioritization, project and time management skills, with the ability to coordinate and track multiple projects simultaneously and able to work under pressure.
• Strong analytical and problem-solving skills.
• Results focus and detail-oriented.
• Effectiveness orientation and proactivity.
• Strong sense of responsibility, confidentiality and accountability.
• Interpersonal Relations and behavioral flexibility.

LANGUAGE:

You have:

• Fluency (level C) in English language.
• Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (A WFP’s working language)

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Leads by Example with Integrity Drives Results and Delivers on Commitments Fosters Inclusive and Collaborative Teamwork Applies Strategic Thinking Builds and Maintains Sustainable Partnerships Lives the WFP values and shows humanity and integrity by role modelling care for others

Delivers on commitments and adapts readily to change

Is inclusive and collaborative, and contributes to a culture of learning and personal growth

Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things

Builds and nurtures external partnerships and collaborates with partners to deliver common objectives

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

TERMS AND CONDITIONS

Limited Fixed-Term Appointment (LFT) position is a non-mobile staff appointment in the international professional category for a limited period for up to 4 years and is open to all nationalities. The position is based in Rome, Italy and the selected candidate will be expected to be based in Rome. Incumbents of LFT positions are not eligible to apply for other mobile positions advertised internally through the Reassignment.

WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org), including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.

If you are a member of the WFP Fit Pool and in case you are selected for this role, please note that your FIT Pool membership will be put on hold for 1 year (probation period) following this period the member can be put forward for FIT Pool positions at the discretion of the Staffing Coordinator.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.