Pharmacist, Stock Management

Contract

This is a NO-B contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be more than 3,084 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVE OF THE OFFICE/DEPARTMENT

This is a requisition for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

PAHO Country Offices are responsible for ensuring that the Pan American Health Organization / World Health Organization (PAHO/WHO) country program of technical cooperation and its country presence provides adequate support to the national health development process and, at the same time, enables countries to shape the subregional, regional, and global health agendas. The PAHO/WHO Country Office is the basic organizational unit for technical cooperation with the country/ies, drawing on PAHO/WHO resources from all levels and all parts of the Organization.

DESCRIPTION OF DUTIES

Under the direct supervision of the Advisor, National Pharmaceutical Supply Management (PROMESS) and the general supervision of the PAHO/WHO Representative, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

1. Provide support for the management of health supplies for the PROMESS warehouse; monitor both incoming and outgoing stock,within the stock management system “SAGE”; ensure that stock orders from partners/customers are completed correctly;
2. Coordinate and prepare physical inventories and produce reports as per established schedules (weekly, monthly, annually) for theMinistry of Health, other partners and PAHO technical programs;
3. Verify and resolve any discrepancies between the physical stock and electronic records; provide reports with explanations and recommendations, and implement corrective measures to minimize waste and discrepancies;
4. Review the physical receipts of the pharmaceutical products issued by the storekeepers and send confirmation of receipt of products received, as per standard operating procedures;
5. Calculate, on a quarterly basis, the average volume and value of products stored for each technical program and partner in close collaboration with the Administrative and Finance Technician as a basis for reporting to and billing partners and programs.
6. Update the list of pharmaceutical and medical products available for sale on a monthly basis and ensure that information is updated on the PROMESS website;
7. Develop, plan, and supervise the distribution of requested stocks, including coordinating with the warehouse manager for the timely and correct preparation, loading and transport of the requested stocks; provide distribution reports and other requested documentation to partners on regular basis;
8. Estimate, calculate and monitor the procurement of pharmaceutical products through PMIS, working in close collaboration with the Administrative & Finance Technician and Pharmacist at PROMESS, and the Procurement and Supply Management Department (PRO) while taking into account national pharmaceutical policies and regulations;
9. Supervise personnel managing pharmaceutical requests from partners and PAHO technical units; ensure that orders are reviewed and processed in a timely and efficient manner;
10. Produce and send monthly inventory reports to partners, the Ministry of Health and PAHO technical units, including alerts on products that will expire soon to encourage their timely distribution and use;
11. Work and collaborate with the warehouse manager to ensure the process of FIFO (First in, First Out) and to set up and monitor alerts for expired products in the inventory;
12. Respond to requests by PAHO/WHO, the Ministry of Health and partners for information regarding products stored at PROMESS, providing clear information and stock reports; collaborate with partners to organize joint physical inventories as requested;
13. Participate actively in the development of 6-month procurement plans for PROMESS taking into account historical information on average monthly distributions, pharmaceutical products consummation, stockouts and lead times for delivery while also aligning with pharmaceutical regulations in the country in close collaboration with the pharmacist in charge of quality assurance;
14. Maintain contact with beneficiary institutions and partners, review and approve requisitions, and advise clients upon request;
15. Participate in the internal review of all documents and procedures related to the management of supplies and stocks in close collaboration with the pharmacist in charge of quality assurance;
16. Participate in the coaching and training of pharmacist colleagues in the MSPP/DPMT regarding their role in pharmaceutical planning, procurement and supply chain management and share necessary information to facilitate their learning and involvement;
17. Participate and supervise pharmaceutical product management in emergency situations in close collaboration with the PHE logistics team;
18. Serve as back-up in case of absence of the pharmacist in charge of quality assurance;
19. Perform other related duties, as assigned.

REQUIRED QUALIFICATIONS

Education****:

Essential: A bachelor’s degree in a pharmaceutical science or any other field related to the functions of the position, from a recognized university.

Desirable: A diploma or post-graduate degree in public health, pharmaceutical science, quality assurance systems, cold chain management, or logistics and supply chain management would be an asset.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/ and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.

Experience****:

Essential: Five years of national experience in drugs management in the pharmaceutical sector, including stock, cold chain and assurance quality management in the health-pharmaceutical sector.

Desirable: Working experience in the medical stock management within the international systems (UN or NGOs) would be an asset.

SKILLS****:

PAHO Competencies:

• Overall attitude at work****: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
• Teamwork****: Collaborate and cooperate with others. - Works collaboratively with team members and counterparts to achieve results; encourages cooperation and builds rapport; helps others when asked; accepts joint responsibility for the teams’ successes and shortcomings. Identifies conflicts in a timely manner and addresses them as necessary; understands issues from the perspective of others; does not interpret/ attribute conflicts to cultural, geographical or gender issues.
• Respecting and promoting individual and cultural differences****: Relate well to diversity in others and capitalize on such diversity - Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
• Communication****: Express oneself clearly when speaking/Write effectively/Listen/Shares knowledge - Quality and quantity of communication targeted at audience. Listens attentively and does not interrupt other speakers. Adapts communication style and written content to ensure they are appropriately and accurately understood by the audience (e.g., power-point presentations, communication strategies, implementation plans). Shares information openly with colleagues and transfers knowledge, as needed.
• Knowing and managing yourself: Manages stress/Invite feedback/Continuously learn - Remains productive even in an environment where information or direction is not available, and when facing challenges; recovers quickly from setbacks, where necessary. Manages stress positively; remains positive and productive even under pressure; does not transfer stress to others. Seeks feedback to improve knowledge and performance; shows self- awareness when seeking and receiving feedback; uses feedback to improve own performance. Seeks informal and/or formal learning opportunities for personal and professional development; systematically learns new competencies and skills useful for job; takes advantage of learning opportunities to fill competencies and skill gaps.
• Producing Results****: Deliver quality results/Take responsibility - Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own timelines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.
• Moving forward in a changing environment****: Propose change/Adapt to change - Suggests and articulates effective and efficient proposals for change as needed when new circumstances arise. Quickly and effectively adapts own work approach in response to new demands and changing priorities. Is open to new ideas, approaches and working methods; adjusts own approach to embrace change initiatives.

Technical Expertise:

• Theoretical and practical knowledge of pharmaceutical quality assurance and regulatory issues; excellent knowledge of current international standards in Good Laboratory Practices, Good Manufacturing Practices, Good Procurement Practices, Good Storage and Distribution Practices.
• Theoretical and practical knowledge of the basic principles of pharmaceutical stock and procurement management to include data management, information and reporting.
• Sound knowledge of international and local pharmaceutical markets.
• Strong knowledge of procurement, supply and distribution management especially in health / pharmaceutical sector(s).
• Knowledge and skills in the formulation of technical cooperation interventions and in the development of criteria and instruments for evaluating program interventions.
• Strong professional oral and writing skills, including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

Languages:

Very good knowledge of French and Haitian Creole with a working knowledge of English.

IT Skills:

Demonstrated ability to effectively use current technology and software, as well as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential.

REMUNERATION

Annual Salary****: (Net of taxes)

4,054,550.00 HTG

ADDITIONAL INFORMATION (Local Recruitment)

This vacancy notice may be used to fill other similar positions at the same grade level****.

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

For information on PAHO please visit: http://www.paho.org

PAHO/WHO is an ethical organization that maintains high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.

PAHO/WHO also promotes a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of abusive conduct.

PAHO/WHO personnel interact frequently with people in the communities we serve. To protect these people, PAHO has zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.

PAHO/WHO is committed to workforce diversity. PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance). Other benefits include: 30 days annual leave, dependency benefits, pension plan and health insurance scheme.

All applicants are required to complete an on-line profile to be considered for this post.

Candidates must hold a permanent local working visa (citizenship or permanent resident card) of Port-au-Prince. Haiti.

This is a locally recruited post and is only available for citizens of CARICOM Member States (Antigua & Barbuda, Bahamas, Barbados, Belize, Commonwealth of Dominica, Grenada, Guyana, Haiti, Jamaica, Montserrat, Saint Lucia, St. Kitts & Nevis, St. Vincent & the Grenadines, Suriname, Trinidad & Tobago). Candidates must hold a permanent local working visa or be citizens of a country from CARICOM to apply.

Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this post. The post description is the official documentation for organizational purposes.