Pharmaceutical Coordinator

Overview

Coordinate pharmaceutical activities for WHO's emergency response.

You have:

• First level university degree in Medicine or Pharmacy.
• At least 1 year of experience in national drug policy programmes.
• Excellent knowledge of English and Arabic language.
• Proficiency in MS Office.
• Desirable working experience in humanitarian response and procurement procedures.

Contract

This is a No grade contract. More about No grade contracts.

GRADE EQUIVALENT TO NOA LEVEL

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health priorities, sustainable development agendas and harmonized with the United Nations country teams and partners to improve health outcomes and progress towards achieving Universal Health Coverage.

ORGANIZATIONAL SETTING

The Pharmaceutical Coordinator works under the direct supervision of the WHO Emergency Team Lead. She/he is expected to perform his/her duties and responsibilities with the highest degree of efficiency and sound judgment.

The incumbent coordinates activities in the designated areas but does not have direct supervisory or managerial responsibilities.

MAJOR DUTIES AND RESPONSIBILITIES

Function 1 (incl. expected results)

Carries out basic analyses to evaluate the pharmaceutical needs in the designated area, achieving results such as:

• Support in creation of reports from various sources to alert the hierarchy of any gaps or upcoming needs for medicines, diagnostics and medical supplies and make recommendations on plans to meet these needs.
• Review of medicines and medical supplies requests from Ministry of Health and other partners and prepare appropriate response to the requests.
• Collaboration with the emergency team in forecasting and quantification of contingency planning of essential medicines requirements.

Function 2 (incl. expected results)

Handles pharmaceutical information and data management activities, achieving results such as:

• Preparation of databases of drugs, kits, medical devices and other relevant pharmaceutical information, showing quantities, qualities and gaps.
• Data entry, editing, cleaning up and analysis of data and information related to the beneficiaries and their drug prescriptions.
• Conduct regular Monitoring and Evaluation to WHO supported partners to ensure rational use of supplies and contribute to the donors’ reports and assurance activities.

Function 3 (incl. expected results)

Coordinates logistical arrangements on procurement, storage and delivery of drugs, medicines and medical equipment, achieving results such as:

• Collaboration with the administrative staff to implement procurement plans for medicines and medical supplies as well as monitoring the implementation, delivery and storage of the procured items.
• Collaboration with the administrative staff to coordinate with the National Regulatory Authority in obtaining the necessary approval for the importation and the use of medicine and medical supplies.
• Technical quality checks of procured materials and supplies to ensure compliance with established standards and applicable policies, practices and procedures for clearance, transportation and storage.
• Provide support in preparation of regular reports on stock position, expiry dates of existing stock and the arrival of new stock (including pipe-line) and recommendation of action in order to ensure good storage and inventory control as per standard guidelines and ensure that no drug expires.
• Maintenance of buffer stock for emergencies, outbreaks, or natural disasters.
• Inventory management within the distribution centres to ensure good patient services through continuous availability of needed drug stocks.
• Collaboration with administrative staff members to facilitate the workflow and increase the efficiency in all services provided.

WORK RELATIONS AND PARTNERSHIPS

The Pharmaceutical Coordinator liaises internally with administrative staff in procurement and warehouse management to ensure an efficient workflow of all logistical arrangements for drugs and medical equipment. Externally, the Pharmaceutical Coordinator liaises with Ministry of Health and other partners mainly to react to their requests for medicines and medical supplies but also to alert them of any gaps or upcoming needs for proper inventory management. The Pharmaceutical Coordinator will be working also with partners to arrange for Monitoring and Evaluation requirements as per donors’ agreements.

IMPACT OF THE FUNCTION

The functions contribute to proper inventory and stock management of drugs to ensure a relentless flow of safe and effective pharmaceutical support to partners.

REQUIRED QUALIFICATIONS

Education Qualifications

First level university degree in Medicine or Pharmacy.

Desirable: Other humanitarian and public health studies.

Professional Experience and knowledge

At least 1 year of experience required at the national level in the area of national drug policy programmes and administration.

Desirable:

• Working experience in humanitarian response including the procedures of obtaining the necessary approval for the importation and the use of medicine and medical supplies.
• Ability to summarize and prepare clear and precise papers and documents.
• Good knowledge of WHO procedures and policies.

Language Skills

Excellent knowledge of English and Arabic language.

Other Skills (e.g. IT)

Proficiency in MS Office.

WHO Competencies

• Communicating in a credible and effective manner: Expresses oneself clearly in conversations and interactions with others; listens actively. Produces effective written communications . Ensures that information is shared.
• Fostering Integration and Teamwork: Develops and promotes effective relationships with colleagues and team members. Deals constructively with conflicts.
• Knowing and managing yourself: Manages ambiguity and pressure in a self-reflective way. Uses criticism as a development opportunity. Seeks opportunities for continuous learning and professional growth.
• Producing Results: Produces and delivers quality results. Is action oriented and committed to achieving outcomes.

REMUNERATION

Remuneration comprises an annual base salary (Net of Tax) starting at JOD 30,690.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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Added 1 year ago - Updated 1 year ago - Source: who.int